Executive Recruiting Coordinator

Job Description

Job Description

As Executive Recruiting Coordinator, you will work closely with a team of Executive Recruiters and Sourcers in an exciting, fast-paced environment. In this role, you are an integral partner for executive recruiting coordination activities such as overseeing executive interview scheduling/coordination, offer letter generation with advanced components (including legal review/approval), dashboard reports for HR top leadership and NAHQ, and executive onboarding, including white-glove service.

This is for an organizational guru with strong coordination/management capabilities plus executive presentation skills and polish to interface with top leadership both internally and externally. This is an amazing opportunity for someone looking to broaden their experience and work in a highly visible and renowned recruiting organization.

Scope and Responsibilities:

• Serve as a partner to Recruiters and Hiring managers, executing all coordination efforts
• Schedule phone, video, and/or onsite interviews for selected candidates
• Arrange travel logistics and interview agendas
• Draft and send offer letters and new hire documents
• Regularly update candidate records and hiring information in the company's HRIS system
• Coordinate Interview expense reports
• Coordinate employee referrals
• Provide follow-up new hire correspondence to candidates via phone and email
• Execute background checks and ensure they are completed timely and accurately; collecting supporting documentation if necessary
• Identify opportunities for improving candidate experience and scheduling efficiency
• Pull and create reports to provide to the Recruiting Manager regularly
• Assist in various process improvement projects across the department and build relationships with multiple HR counterparts, e.g., HR Business Partners, Learning and Development, etc.

Experience Required:

• HS Diploma required, Bachelor preferred with at least 4 - 5 years' experience in a recruiting support environment
• Previous experience scheduling a high volume of interviews/meetings within a fast-paced corporate environment.
• Strong computer skills, including MS Excel and MS Outlook.
• Experience with applicant tracking systems a plus (WorkDay)

Desired Skills:

• Strong customer service orientation with a demonstrated desire to exceed expectations.
• Experience creating reports in Excel
• Experience reviewing resumes for a match with job descriptions
• Excellent written and verbal communication skills; articulate communication style
• Ability to interface with all levels of the organization and with external candidates
• Highest sense of urgency however maintains accuracy and efficiency; respectful persistence is key day to day and knowing when to push back
• Willing to go the extra mile to reach the highest possible level of quality and speed
• Strong ability to develop relationships with executive stakeholders, candidates, and internal partners i.e. Recruiters, Executive Assistants, IT, etc.
• Strong problem-solving skills, able to troubleshoot issues independently and drive them to closure with minimal supervision
• Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously
• Flexible, able to change direction quickly
• Comfortable in a fast-paced environment and in dealing with ambiguity
• Solid sense of accountability and acute personal judgment
• Ability to handle confidential information and escalate issues when appropriate
• Previous recruiting coordinator experience or equivalent required
• Team player, solid work ethic, willing to pitch in where needed