Title Clerk

Title Paralegal

The DeAngelus Group, PLLC is a well-established, mid-size law firm with locations in Clifton Park, Schenectady and Saratoga, NY with additional offices in Florida. Our primary practice groups offer legal services in real estate transactions, title, estate planning and administration, and business formation.

The Title Paralegal supports the post-closing and administrative functions of the title department. This highly task-driven position requires strong attention to detail, organization, accuracy, and follow-through. The role is responsible for recording title documents, completing post-closing title tasks, handling original documents, assisting with tax payments and escrows, and providing administrative support to the Title Manager. Previous real estate or title experience is a plus but is not required.

Essential Duties & Responsibilities

• Prepare and submit deeds, mortgages, and other title documents for recording with the appropriate county or recording office.
• Track recordings and ensure recorded documents are received, reviewed, and properly saved to the file.
• Complete post-closing title tasks and assist with closing out completed title matters.
• Organize, prepare, and mail original documents to clients, lenders, attorneys, and other appropriate parties.
• Assist with real estate tax payments and related documentation.
• Assist with the tracking, processing, and reconciliation of escrow matters.
• Maintain accurate and organized electronic and physical files.
• Monitor assigned tasks and deadlines to ensure work is completed accurately and timely.
• Assist the Title Manager with administrative duties, title projects, and department needs.
• Communicate with attorneys, paralegals, title staff, county offices, and other parties as necessary.
• Perform additional title and administrative duties as assigned.

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent organizational and task-management skills
• Ability to prioritize and manage multiple assignments
• Strong follow-through and accountability
• Ability to work independently within established processes and procedures
• Comfort with repetitive, process-driven, and deadline-sensitive work
• Strong written and verbal communication skills
• Ability to learn new software, systems, and procedures
• Positive and professional attitude
• Ability to work collaboratively as part of a team

Education & Experience

• High school diploma or equivalent required
• Previous administrative or office experience preferred
• Previous real estate, title, legal, or law firm experience is a plus, but not required
• Willingness and ability to learn title and real estate processes

Performance Expectations

• Complete assigned tasks accurately and within established deadlines
• Maintain organized and complete title files
• Consistently follow established procedures and workflows
• Demonstrate accuracy when handling documents, payments, escrows, and recording information
• Proactively monitor outstanding tasks and follow through to completion
• Communicate effectively with team members and outside parties
• Take ownership of assigned responsibilities
• Maintain professionalism and confidentiality
• Demonstrate continued growth in knowledge of title and real estate processes

Growth Opportunities

This position offers room for professional growth within DeAngelus Group. As the employee develops knowledge of title, real estate transactions, and internal processes, there may be opportunities to take on additional responsibilities and advance within the department. Growth will be based on demonstrated performance, initiative, reliability, knowledge, and the needs of the firm.

Compensation

This is an hourly position. The hourly rate will be determined based on the candidate's experience, qualifications, and relevant skills.