Payroll Associate

Job Description

Job Description

Tom James is the World’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands.  As one of the few remaining vertically integrated clothing retailers-controlling the entire manufacturing process ‘from sheep to suit’ – we offer unparalleled value to those with an eye for quality.

We are seeking an enthusiastic, proactive individual to join our team.  Qualified applicants must demonstrate the ability to learn quickly, be extremely detail-oriented, understand the team’s goals and effectively prioritize their efforts.

The Payroll Associate is responsible for supporting multi-entity payroll processing and ensuring accurate and timely tax reporting and compliance.  This role will perform payroll audits, assist with tax filings, reconcile payroll-related accounts, and serve as a resource for employee payroll inquiries.

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• Process payroll for assigned entities accurately and in accordance with established schedules
• Maintain and update payroll processing procedures, provide backup support during team absences across payroll systems
• Assist in documenting workflows and supporting implementation or optimization of payroll systems
• Review and validate payroll changes, including pay rates, bonuses, allowances, equity/stock, deductions, tax elections and direct deposit updates
• Partner with department manager to maintain payroll-related general ledger (G/L) mappings, including setup, research, and correction of coding issues
• Assist with payroll cash account balancing and related reconciliations
• Audit new hire payroll and tax setup to ensure compliance and accuracy

Additional Responsibilities

• Support special projects and process improvement initiatives as needed
• All other duties as assigned. 

• Proficiency in Microsoft Excel and general computer applications
• Ability to quickly learn and adapt to new payroll and accounting systems
• Strong numerical aptitude, including proficiency in 10-key data entry
• Strong verbal and written communication skills.
• High level of discretion and ability to handle confidential and sensitive information
• Self-motivated with a proactive, detail-oriented work style
• Analytical thinking and problem-solving capability
• Ability to work independently, and collaboratively across all levels of the organization
• Ability to handle stressful situations.
• Regular on-site attendance required

• High School Diploma or equivalent
• Associate’s or Bachelor’s degree in Accounting, Finance or related field preferred
• 3-5 years of payroll experience preferred

At Tom James Company, we believe that taking care of our team is just as important as taking care of our customers. We offer a comprehensive benefits package designed to support your well-being and help you thrive, both personally and professionally. Here is a glimpse of what you can expect as part of our team:

* Health, Dental, and Vision Insurance

* Generous Paid Time Off

* Retirement Savings Plan

* 9 Paid Holidays

* Profit Sharing

* Employee Stock Purchase Plan

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.