Executive Assistant to Real Estate Holding Company Principal

Established New York real estate holding company seeks combined Executive Assistant / Office Manager for its West Palm Beach office. The firm has an outsized, established commercial presence in New York and is moving into mixed use and multifamily in Florida with a small office footprint. The Executive Assistant will represent the Principal locally, run this location, and liaise with the NYC EA and other key stakeholders – business contacts, professional advisors, personal relationships, including the Florida house manager. Requirements • At least five years supporting a senior executive • BA/BS from US college • Polished, cordial and composed, and at ease with high-net-worth investors and business associates • Proactive, with sound judgment about when to act on your own and when to check in • MS Office, comfort with Apple products • Bookkeeping experience is a plus, especially expense reconciliation, invoice tracking and keeping a finance ledger • Comfort using AI tools to work more efficiently is a plus • Within commuting distance of West Palm Beach Responsibilities • Screen calls and email, handle what you can independently, and flag what needs the Principal's attention • Coordinate calendars and meetings with the Principal's assistant in Manhattan • Serve as a warm, responsive point of contact for investors, business associates and personal contacts • Track ongoing projects and prepare priorities for regular review with the Principal • Maintain contact databases, correspondence, holiday lists and event lists • Run a welcoming, well-organized office, including supplies, the kitchen, service contracts, invoices and budgets • Arrange meals, catering and meeting hospitality • Coordinate technical support and equipment maintenance • Work with the house manager on household schedules, vendors, repairs and maintenance records • Manage vendor accounts, reconcile monthly credit card expenses, and organize bills and invoices for approval • Track household staff schedules, timekeeping, vacations and reimbursements • Purchase household supplies and technology, including Apple devices M-F 9am-5pm $120K–$150K/year based on experience, plus health insurance and 401(k)