Executive Admin

Job-ID Reference
. This position focuses on providing daily administrative assistance to the senior leadership team, while also supporting employee experience initiatives and on-site coordination. The ideal candidate is highly organized, collaborative, detail-oriented, and proactive, with strong communication and problem-solving skills and the ability to work independently in a fast-paced, dynamic environment. Role and Responsibilities • Provide comprehensive administrative support to the senior leadership team, including calendar management, scheduling conflicts, logistics, and prioritize internal and external meeting requests across multiple time zones. • Arrange and support executive business travel, including booking flights, lodging, transportation, itinerary management, expense report and submission. • Handle sensitive and confidential information with the highest level of discretion and professionalism. • Serve as a trusted administrative partner to leadership, anticipating needs and providing proactive solutions. • Support facility management needs, including ordering office supplies, coordinating shipping and receiving, assisting visitor registration and onsite logistics. • Support adhoc administrative tasks and onsite activities, such as employee experience events and All Hands meetings. • Serve as a point of contact for office-related requests and inquiries.
Requirements
• Availability to work onsite 5 days per week at client office in San Jose, CA. • 5+ years of prior experience as an Executive Administrator, Executive Assistant, or similar administrative role supporting senior leadership team. • Strong organizational, time management, and multitasking skills. • Strong problem-solving skills and attention to details. • Professional demeanor and demonstrated ability to handle confidential and sensitive information with discretion and sound judgment. • Excellent written and verbal communication skills. • Ability to work independently, anticipate needs, and thrive in a fast-paced environment. • Strong proficiency with standard office tools (calendar systems, email, travel booking tools, and expense reporting systems). • Experience supporting multiple leaders simultaneously is a plus.