Office Services Coordinator | Mailroom & Shipping Coordinator

Office Services Coordinator

We are seeking a dependable and detail-oriented Office Services Coordinator to support daily mailroom and office services operations. This role is responsible for receiving, sorting, processing, and distributing incoming and outgoing mail and packages while ensuring timely and accurate delivery across multiple departments. The ideal candidate is highly organized, customer-focused, and comfortable working with both physical and electronic document management systems. This individual will also support shipping, scanning, mailroom operations, and special projects while maintaining confidentiality and providing exceptional internal customer service.

Responsibilities:

• Sort, process, and distribute incoming and outgoing mail for internal departments, corporate offices, postal services, courier services, and customers
• Pick up and deliver mail and packages between company facilities, corporate offices, and the U.S. Postal Service according to established schedules
• Scan, digitize, and electronically distribute documents using email, SharePoint, OneDrive, and other document management systems
• Prepare outgoing mail and packages by weighing shipments, applying appropriate postage, and ensuring accurate departmental chargebacks
• Receive, sign for, and securely manage incoming UPS and courier deliveries until they are delivered to the appropriate recipient
• Operate mailroom equipment, including postage meters, scanners, scales, hand trucks, flatbed carts, and other office service tools
• Maintain accurate records while ensuring all mail and packages are handled confidentially and in accordance with company policies
• Learn departmental functions to ensure accurate routing and timely delivery of mail and business correspondence
• Support internal departments with shipping, mailing, and office service requests
• Assist with special projects and other administrative or office services duties as assigned
• Help coordinate daily mailroom operations by prioritizing incoming mail and assigning work when needed
• Monitor mailroom activities and promptly report any operational issues, unusual situations, or service disruptions to management
• Maintain a clean, organized, and safe mailroom environment while delivering excellent customer service to internal stakeholders

**Only those lawfully authorized to work in the designated country associated with the position will be considered.**

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**