Document Management Specialist

Document Management Specialist

Artemis is seeking a full-time Document Management Specialist to support a large-scale, nationwide project management, business process improvement, information management, communications and outreach, and records management contract for the federal government. The Document Management Specialist will execute and oversee day-to-day records and information management for the client, ensuring all official records are properly created, maintained, stored, transferred, and dispositioned in accordance with federal guidelines requirements. This role will manage electronic and hard-copy filing systems, prepare and submit file plans, support record freezes and audits, coordinate records transfers, and provide compliance guidance to staff to ensure the client maintains audit-ready, defensible, and well-governed records throughout the contract lifecycle.

The Document Management Specialist role requires a self-starter, proactive problem solver and action-oriented team player with previous experience supporting federal clients, preferably within the Department of Defense or Department of Veterans Affairs, and strategic planning initiatives. This position needs an individual that is committed to providing superior service, poised under pressure and has a positive and flexible attitude.

This is a contingent hire position. The Document Management Specialist will be required to work on-site in Falls Church, VA. Travel for meetings will be required.

The expected compensation at the time of requisition creation, is between $65,000 and $75,000. The position offers medical, dental and vision coverage. Additional benefits such as 401K, disability insurance and PTO are provided as well.

Primary Responsibilities

• Maintain official electronic and hard-copy records in DHA systems, including the Electronic File System (EFS) and Records Management Storage Tracking (RMST) system.
• Prepare and submit annual file plans to the Component Records Management Officer (CRMO) for approval.
• Ensure official file stations and records are properly labeled, organized, and maintained.
• Box, inventory, and transfer inactive records to Federal Records Centers (FRC) in accordance with approved schedules.
• Support record freezes, record searches, and official responses to records management inquiries.
• Ensure all digitization activities comply with NARA standards and DHA guidance.
• Participate in annual records management reviews and implement corrective actions as required.
• Track and report any unauthorized destruction, damage, or removal of records in accordance with DHA procedures.
• Provide guidance to client staff on records management policies, procedures, and best practices.
• Maintain documentation and audit trails supporting records compliance and lifecycle management.
• Support transition activities by ensuring orderly transfer and documentation of records and files.

Minimum Qualifications

• 3 years of experience.
• Bachelor's degree in records management, information management, library science, or administration.
• Familiarity with federal records management or NARA requirements is preferred.
• Experience working with electronic records systems and structured filing environments.
• Ability to build relationships and effectively manage expectations with diverse stakeholder groups.
• Strong problem-solving skills and the ability to think critically.
• Ability to manage competing deadlines.
• Experience supporting complex projects and transformation efforts within the federal government.
• Comfortability with supporting complex client relationships.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Strong critical thinking, analytical and time management skills.
• Proven ability to organize, prioritize and work well with others.
• Ability to communicate thoughts, ideas and solutions logically both written and orally.
• Ability to stay calm under pressure and in a fast-paced environment.
• Ability to receive feedback from clients and implement changes quickly and effectively.
• Ability to get up to speed quickly on complex issues.
• Desire to work in a fast-paced, rapidly evolving environment.

Client Information

The Armed Services Blood Program Directorate (ASBPD) and the Service Blood Program Officers (SBPO) of the Army, Navy, and Air Force have a proud history of providing quality blood products for service members, veterans, and their families in both peace and war. Since its inception more than 70 years ago, the ASBPD has collected over 5 million units of blood to support the United States Military and its allies. Blood collected from active-duty military personnel, Department of War (DoW) civilian employees, military veterans/retirees, and military family members has saved the lives of countless injured or ill military community members. Our nation's military has come to depend on the ASBPD to provide a sustained, secure, and safe blood supply across the country and around the world.