Real Estate Executive Assistant

Job Description

Job Description

At Robert J. Colello and Associates, we’re dedicated to putting people first and delivering exceptional service with integrity. We’ve built a referral-based business where genuine trust is at the core, and we’re looking for a Real Estate Executive Assistant who shares our values of excellence, ownership, and service. You’ll be part of a team that treats every client like family, ensuring transactions are smooth, systems are efficient, and clients feel completely taken care of. You'll support our leaders by managing transactions, running our CRM, and safeguarding time, all with the standard of reliability and thoroughness that defines you.

If you’re someone who thrives in a fast-paced environment, loves the operational side of real estate, and values relationships, this role is your perfect fit. We offer a supportive work culture that prioritizes people over transactions, and we’re committed to your growth and development within the industry. We encourage you to take the Predictive Index assessment to ensure this role aligns with your strengths and aspirations. Join us, and let’s build a long-term career together where your contributions matter and your talents are recognized. Compensation:

$75,000 - $90,000 yearly

Responsibilities:

A Day In The Life

• Transaction management from contract to close. You coordinate escrow, manage timelines, communicate with vendors, handle repair requests, and keep clients informed at every step. Deals run clean because you make them run clean.
• CRM ownership. Every lead, every past client, and every referral source is heard from, followed up with, and never forgotten. Nothing goes dormant on your watch.
• Listing management. From contract through going live, you coordinate vendors, staging, photography, MLS entry, and showing schedules.
• Robert's calendar and priorities. You filter what needs his attention, bring it to him prepared, and protect the rest of his day so he can stay focused on relationships and growth.
• Team support. You are the connective tissue for a small, close-knit team. Daily communication, shared systems, and making sure every person has what they need.
• SOPs. You spot the gaps, document the fix, and own the improvement.
• Client events. You help coordinate client appreciation activities that keep this referral-based business thriving. Occasional evenings and weekends required.

Qualifications:

• Experience in residential real estate transaction management, ensuring seamless processes from contract to close.
• Proven track record of CRM management, maintaining active engagement with leads, clients, and referral sources.
• Ability to manage listing processes, coordinating vendors, staging, and photography with precision.
• Strong organizational skills to manage executive calendars, prioritize tasks, and protect leadership time.
• Excellent communication skills to support a close-knit team and ensure everyone has what they need.
• Experience in documenting and improving Standard Operating Procedures (SOPs) for operational efficiency.
• Ability to coordinate client appreciation events, occasionally during evenings and weekends, to foster strong client relationships.

About Company

Robert has built a thriving referral-based business by putting people first and delivering results with integrity and exceptional service. The team operates by a shared set of values: Own It. Serve First. Do It With Excellence. Move Forward. Earn Trust. Guard It. People Over Transactions. Three Wins or No Deal.

If you are looking for more than a job and want to build a long-term career with a team that genuinely values its people, we would love to meet you.