Bookkeeper

Bookkeeper

Reports to: School Business Administrator

Employment Status: Non-Bargaining Unit

FLSA Status: Non-Exempt

Work Year: 12 months

Position Summary: To assist in the administration of the district's business operations so as to provide the maximum services for the financial resources available, with a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office.

Qualifications Required: High School diploma; courses in bookkeeping, accounting and business mathematics Minimum of three (3) years' experience in bookkeeping, or public school business operations. Proficiency with accounting/financial software and Microsoft Office Suite; familiarity with NJ school district systems (e.g., Systems 3000, Genesis, CDK) preferred. Knowledge of New Jersey Public School Contracts Law (N.J.S.A. 18A:18A), municipal finance procedures, and purchasing regulations. Strong organizational, analytical, and communication skills. Ability to maintain confidentiality and handle sensitive information with discretion. Required criminal history check and proof of U.S. citizenship or resident alien status

Preferred: Associate's or Bachelor's degree in Accounting, Finance, or related field

Responsibilities

A. Financial Record Keeping Duties

• Maintains a complete and systematic set of records in the form prescribed by the commissioner of education of all financial transactions of the district.
• Records detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, etc.
• Summarizes and balances entries recorded in individual journals and ledgers, and transfers data to general ledgers.
• Prepares financial statements, including income statements, and cost reports to reflect financial condition of the district.
• Traces errors and records adjustments to correct charges or credits posted to incorrect amounts.
• Compiles and records cash receipt summaries.
• Reconciles cancelled payroll and accounts payable checks with bank statements and verifies bank balance with statements.
• Prepares withholding, social security, and other tax returns.
• Assists accounts payable personnel in properly encumbering and processing for payment, the purchase orders for the district.
• Assists in the daily operation and monitoring of the work flow and accuracy of accounts payable personnel.
• Monitors cash flow and assists the school business administrator in investing funds and in preparing monthly reports.

C. General Office and Communication Duties

• Responds to inquiries from vendors, staff, and the public regarding purchasing, payments, and financial procedures.
• Works collaboratively with district administrators, staff, and outside agencies.
• Maintains confidentiality in all aspects of work.
• Performs other duties as assigned by the School Business Administrator.

Terms of Employment Non-bargaining position supervised by the Business Administrator. Salary and benefits set annually by the Board of Education. 12-month position. Conditions of employment established by individual employment agreement. Evaluation Performance will be evaluated annually by the Superintendent of Schools and/or the Business Administrator in accordance with applicable laws and Board of Education policies.