ADRC Administrative Specialist

: Job Posting End Date: 02-14-2024 Worker Sub-Type: Regular Scheduled Weekly Hours: 28 Come work at a place where innovation and teamwork come together to support the most exciting missions in the world! POSITION SUMMARY: The Administrative Specialist will provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. This 28 hr/week (70% FTE) position provides administrative support at the Aging & Disability Resource Center of Central Wisconsin (ADRC-CW) Antigo office. QUALIFICATIONS:

• High school diploma, associate's degree in related field preferred
• Prior administrative experience
• Valid driver's license, driving history that meets County standards, and proof of auto insurance

EXAMPLES OF WORK PERFORMED:

• Greet and welcome customers, clients and other visitors to the ADRC-CW. Responsible for making a good first impression for the organization.
• Answer telephone calls and take messages or forward calls to appropriate ADRC-CW staff.
• Handle incoming and outgoing mail, email and deliveries.
• Copy, file, and maintain paper or electronic documents.
• Provide overall, general office support to other employees of the ADRC-CW.
• Work as a team with other clerical staff across the region to ensure the best practices and customer service.
• Enter data in relation to State reporting requirements; make changes and updates as needed to develop and maintain maximum and efficient reporting capacity.
• Registers participants for ADRC-CW programs and classes.
• Maintain inventory of general office supplies and marketing materials
• Maintain a general knowledge of regional geographic areas served.
• Maintains regular and predictable attendance, works extra hours as required.
• Maintains a professional appearance consistent with the organizational policy.
• Performs all other related duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Excellent customer service skills and the ability to work compassionately, and patiently with older adults and adult with disabilities
• Experience as a receptionist, front desk representative, or similar role preferred
• Skill in accurately entering data
• Experience with Google Workspace and Microsoft Office preferred
• Experience with office equipment (copier/printer/fax/phones)
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Ability to maintain confidentiality
• Knowledge of the ADRC-CW services and objectives and commitment to the mission
• Ability to learn the ADRC-CW geographical region
• Ability to accurately transmit information both from the public to department staff, and from the department to the public

COMPENSATION: Starting hourly rate: $18.80 + Marathon County benefits: Special Accommodations: Marathon County will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Employee Resources Department office or phone View phone number on us.fitly.work to request special accommodations prior to the application deadline. Notice to Applicants: Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant's application, records, recommendations, and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the County not provide access to this information. If you choose not to have this information become a public record, you must make such a request in writing to the Employee Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law