Executive Assistant

Occasional OT – up to 5 hours/week based on business needs We’re looking for a highly proactive and intuitive Executive Assistant to provide direct support to a Chief Scientific Officer (CSO) and Chief Commercial Officer (CCO) within a fast-paced organization. This role goes beyond traditional administrative support. We’re looking for someone who can anticipate needs, manage competing priorities, coordinate projects, and work confidently with senior executives and cross-functional teams . What You’ll Do Manage complex calendars, travel, meetings, and executive communications Support the CSO and CCO while coordinating with their broader leadership teams Prepare briefing materials and support scientific presentations, research summaries, external communications, and investor relations activities Coordinate projects, milestones, deliverables, and follow-ups across Research and Commercial teams Partner with Legal, Procurement, Finance, vendors, and external stakeholders Support SOWs, contracts, vendor onboarding, and contract tracking Maintain confidentiality while managing sensitive executive and business information What We’re Looking For Proven C-Suite Executive Assistant experience supporting multiple executives and their teams Biotech, pharmaceutical, research, or life sciences experience strongly preferred Experience supporting global teams preferred Strong project coordination and organizational skills Ability to anticipate executive needs and work independently without constant direction Experience supporting executives in both onsite and remote environments Proficiency with Microsoft Office and ideally Concur, Coupa, and Agiloft Calm, resilient, adaptable, and highly effective in a fast-changing environment The ideal candidate is a natural “box-checker” who follows through, closes loops, and makes sure nothing falls through the cracks. #J-18808-Ljbffr Meet Life Sciences