Contract Office Coordinator at Midtown Tech Firm

Our client, a technology company based in Midtown Manhattan, is seeking an Ongoing Temporary Office Coordinator to support day-to-day office operations and ensure a well-run, organized workplace environment. This is a hands-on role ideal for someone who enjoys being the go-to person in the office and takes pride in creating a polished, professional experience for both employees and visitors.

This is an ongoing temporary opportunity , with the potential for extension based on business needs. The role is fully in office, five days per week.

RESPONSIBILITIES:

• Oversee daily office operations including front desk coverage, mail and deliveries, supply management, and upkeep of shared spaces
• Serve as the first point of contact for guests, maintaining a welcoming and professional office environment
• Conduct regular walkthroughs to ensure the office remains organized and operating efficiently
• Coordinate internal meetings, team visits, and occasional client-facing events
• Support planning and execution of office events, team lunches, and internal initiatives
• Act as the point person for employee office-related needs, troubleshooting and escalating when appropriate
• Manage pantry inventory and vendor coordination, ensuring consistent stocking and organization
• Track office-related expenses and assist with reporting as needed
• Maintain seating charts and assist with desk assignments and team moves
• Coordinate with building management and vendors for maintenance requests and office needs
• Provide basic troubleshooting support for office equipment (conference rooms, printers, AV) in partnership with IT
• Assist with internal communications related to office operations and updates
• Support badge access and visitor coordination in line with office protocols

REQUIREMENTS:

• 2–4 years of experience in office coordination, workplace operations, administrative support, or hospitality
• Highly organized with strong attention to detail and follow-through
• Professional, service-oriented mindset with a focus on maintaining a high-quality office environment
• Ability to manage multiple priorities and adapt as needs shift
• Strong communication skills and comfort interacting with employees and external visitors
• Proactive, resourceful, and comfortable working independently
• Experience with Microsoft Office or Google Workspace; familiarity with Slack or similar tools is a plus
• Team-oriented attitude with a willingness to take on a range of responsibilities
• Ability to work onsite five days per week

EDUCATION:

• 2- or 4-year degree preferred

HOURS:

• 8:30am–5:00pm; Monday through Friday

COMPENSATION:

• $40–43/hour (DOE) for the duration of the assignment