Executive Assistant

Executive Assistant Contract Duration: 1 year with extension **On-site role minimum 4 days a week in the office** Interviews will be over Zoom Basic Purpose: The Administrative Assistant is an integral part of North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates. Youll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment. Primary Responsibilities: Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed) Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests Support internal business initiatives and help produce polished, high-quality documents and presentations Assist the team with onboarding and offboarding activities for employees Process invoices and create funding requests using internal platforms Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture Support ad hoc projects and provide backup coverage for other administrative assistants, as needed Other duties may be assigned to meet the business needs