Executive Assistant

Randstad Digital (RD) is seeking a highly organized, proactive, and project‑driven Executive Administrative Assistant to support our Executive Leadership Team for Randstad Digital. In this dynamic role, you will act as an operational anchor for multiple executive‑level leaders, helping them meet strategic objectives and ensuring a seamless workflow across the organization. Position Overview Your day‑to‑day responsibilities will be fast‑paced and highly fluid. You will manage competing priorities for several executive stakeholders simultaneously, balancing complex calendar management, travel logistics, expense tracking, and operational project execution with a strong sense of urgency and detail orientation. Key Responsibilities Calendar Management: Proactively manage complex, fluid calendars for multiple ALT leaders, strategically scheduling appointments, resolving conflicts, and protecting valuable executive time. Travel Coordination: Plan, book, and coordinate comprehensive domestic and international travel logistics, creating detailed itineraries to support leaders while traveling. Expense Management: Process, reconcile, and track leadership travel and business expenses, ensuring strict alignment with corporate documentation and policy requirements. Spreadsheet & Data Maintenance: Create, update, and maintain robust spreadsheets, tracking logs, and financial/operational data sets to support data integrity and leadership decision‑making. Project Tracking: Take ownership of assigned projects, coordinate timelines, and resolve operational problems to keep ALT leadership initiatives on schedule. Data Management & Integrity: Input, update, and maintain business databases (including client information, reports, tracking sheets, and internal notes), ensuring accurate and complete data. Documentation & Correspondence: Draft, format, and review executive correspondence, high‑quality presentations, and reports based on leadership requirements. Reporting & Analytical Support: Assist leaders by compiling operational metrics, preparing executive presentations/packets, and reviewing specialized background or compliance data as requested. Liaison Duties: Serve as a key point of contact for higher‑level inter‑organizational associates concerning projects, operational decisions, or scheduling requirements; attend and coordinate briefings for internal and external representatives. Special Projects: Execute special operational and administrative assignments as designated by leadership. Role Requirements & Qualifications Administrative support experience in a high‑volume, fast‑paced office environment with a proven track record of successfully supporting multiple stakeholders or leaders simultaneously. Advanced skills with Microsoft Office tools, including Word, Excel, PowerPoint, Outlook, Google Workspace, and Gemini. Ability to travel domestically (on a quarterly basis) and internationally (annual basis). Required Skills & Core Competencies Execution & Drive: Excellent time management skills, a strong sense of urgency, and the ability to handle multiple leadership tasks simultaneously. Data & Analysis: Strong analytical capacity with a demonstrated ability to interpret and draw logical conclusions from operational, financial, or business data. Communication: Superior interpersonal, written, and verbal communication skills. Quality Focus: Exceptionally detail‑oriented with a continuous improvement mindset dedicated to optimizing workflow systems. #J-18808-Ljbffr