WM CIO, Executive Administrative Assistant, Global Investment Office

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career—a place for people to learn, achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Morgan Stanley’s Wealth Management Global Investment Office (GIO) seeks a highly motivated, organized, and energetic Executive Administrative Assistant with a strong interest in financial services to support several Managing Directors (including the Department Head/Wealth Management Chief Investment Officer) with a variety of high-level administrative, organizational, and logistical tasks. This role is ideal for an individual looking to build a career within the financial services industry while gaining exposure to senior leadership and the firm’s global investment platform.

The Executive Administrative Assistant will interact regularly with stakeholders at all levels across Morgan Stanley, as well as with external partners and clients. The successful candidate will demonstrate a strong customer-service orientation, excellent organizational skills, and the ability to thrive in a fast-paced environment while managing multiple priorities.

This is an in-person role with time split between Midtown Manhattan and Purchase, New York.

Key Responsibilities Include:

• Manage complex executive calendars, resolving scheduling conflicts and communicating updates to Managing Directors
• Coordinate domestic and international travel, including flights, hotels, and ground transportation; prepare detailed travel itineraries and liaise with trip organizers
• Vet and prioritize requests for meetings, events, and media appearances
• Prepare and submit expense reports in a timely and accurate manner
• Maintain records of client interactions in Salesforce
• Manage the team’s master client and field engagement calendar
• Screen and direct phone inquiries appropriately
• Plan, organize, and execute team and department-wide meetings and events
• Provide administrative support on ad hoc projects and initiatives
• Assist with creating presentations and preparing meeting summaries
• Utilize AI tools to improve efficiency and support administrative workflows
• Support special projects and initiatives led by the department’s Chief Operating Officer

Qualifications:

• Bachelor’s degree required with 2+ years of professional experience, ideally in an administrative or sales assistant role
• Interest in financial services; familiarity with Morgan Stanley or the wealth management industry is a plus
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities
• Detail-oriented self-starter with a proactive mindset and strong problem-solving abilities
• Sound judgment with the ability to prioritize and make decisions in a fast-paced environment
• Energetic, motivated, and eager to take on new challenges and initiatives
• Familiarity with AI tools, agents, or productivity platforms and an interest in leveraging them to improve efficiency and workflows.
• Comfortable interacting with senior executives and external stakeholders
• Team player with the ability to build strong working relationships across the firm
• Excellent computer skills including Outlook, Word, PowerPoint, and Excel
• Strong writing, editing, and proofreading skills

Work Location:

Flexibility is required; this is an in-person position based in Midtown Manhattan and Purchase, NY, depending on the executives’ schedules.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

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Expected base pay rates for the role will be between $90,000 and $120,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).