Assistant Director of Cash Accounting and Banking Services

Job Title Assistant Director of Cash Accounting and Banking Services Required Qualifications Bachelor’s degree (foreign equivalent or higher) in Accounting Certified Public Accountant (CPA) Four (4) years of full-time professional accounting experience, including reconciliation, cash management, banking operations, and financial compliance Strong technical knowledge of GAAP and GASB standards Demonstrated experience in ERP systems such as Oracle or PeopleSoft Experience managing month‑end close procedures, adjusting journal entries, and account reconciliations Supervisory experience Preferred Qualifications Five (5) years of full‑time professional accounting experience, including reconciliation, cash management, banking operations, and financial compliance Proficiency in Microsoft Excel Experience in higher education, governmental, or non‑profit accounting environments Experience supporting internal or external audits Brief Description of Duties This assistant director is responsible for overseeing all cash‑related accounting operations, ensuring the financial integrity, accuracy, and timeliness of transactions and reconciliations. The role provides strategic leadership in cash management, strengthens internal controls, supports audit readiness, and partners across the institution to enhance financial operations and compliance. Responsibilities Cash Management & Banking Operations Provide leadership and oversight of the cash accounting function and supervise staff handling daily, monthly, and year‑end bank reconciliations across all university accounts. Drive process improvements and collaborate with cross‑functional teams to enhance efficiency and accuracy. Develop detailed process documentation and maintain current records to optimize service quality. Establish controls ensuring timely reconciliations that meet period close deadlines. Supervise bank reconciliation for all campus accounts. Coordinate analysis and resolution of reconciling items with Bursar, University Hospital, and LIVH Business Office, including bank adjustments. Analyze banking service encumbrances, expenditures, and projected allocations. Manage relationships with banking partners and vendors, including payments, service agreements, and contract adjustments with Procurement. Lead system testing related to cash management functionality, developing and executing test scripts, fit‑gap analysis, and supporting ERP enhancements. Prepare schedules, documentation, and auditor responses for cash operations. Tax & Finance Analysis and Bank Reconciliation Perform complex reconciliations of Dormitory Operating and DIFR‑IFR receipts. Consolidate and analyze tax and finance bank transactions, reconcile debt service payments, and coordinate with System Administration. Analyze DASNY overhead and insurance assessments, calculate distribution to campus garage IFR accounts, and coordinate distribution with System Administration. Non‑Resident Alien Scholarship Analysis Oversee reconciliation and analysis of non‑resident alien scholarship activity for Graduate School and Athletics Department recipients. Coordinate correction of payroll suspense account entries with Expenditure Accounting staff. Manage student account charges related to scholarship withholding amounts. Office of the State Comptroller (OSC) Unclaimed Funds Manage periodic searches of the NYS unclaimed funds database for university and hospital accounts. Prepare claim forms, supporting documentation, and submit to OSC. Analyze recovered funds and coordinate remittance to central funds, University Hospital, and LIVH. Analysis of URAS Student Receivable Balances Assist with analysis and reconciliation of general ledger student receivable balances against PeopleSoft subsidiary balances. Ad‑hoc Reporting and Analysis Develop and deliver ad‑hoc financial reports and analyses requested by leadership. Design and modify queries to support operational questions and data analysis. Special Programs Oversee monthly reconciliation of federal and state financial aid programs. Prepare weekly snapshot reports on surplus/deficit conditions for all undistributed financial aid accounts. Liaise with Financial Aid, Bursar, and Budget Office to resolve deficit conditions and maintain collection fund liquidity. Coordinate financial aid drawdowns and ensure timely reporting to SUNY online system. Design and execute test scripts for required functionality in Special Programs. Conduct fit‑gap analysis of new functionality and prepare audit schedules. Prepare and maintain documentation of business processes within Special Programs. Manage year‑end GL close for Special Programs, reviewing GL closing rules and trial balance accuracy. Monitor and report on cash utilization for student loan programs. Assist with financial aid program expenditure projections for planning and budgeting. Prepare Sole Custody and Cash Advance reports. Oversee annual Unclaimed Funds reporting. Tax Compliance & Reporting Supervise preparation and filing of monthly/quarterly NYS Sales Tax returns (ST‑809 and ST‑810). Coordinate data collection and validate completeness with campus revenue units. Prepare and review journal entries related to sales tax liability and remittance. Analyze campus activities for tax applicability and ensure proper treatment. Maintain reconciliation workpapers and supporting documentation for all tax filings. Identify and record accruals, including unrecorded expenses and revenues, in accordance with GAAP/GASB. Prepare and adjust journal entries and support schedules. Oversee reconciliation of key general ledger accounts (cash, AR, AP, prepaids, accruals) to support documentation. Prepare and review workpapers supporting financial statement balances for audit readiness. Perform analytical procedures and recalculations for internal and external audit reviews. Supervise, mentor, and develop staff, fostering accountability and professional growth. Identify opportunities to streamline processes, leverage technology, and enhance data integrity. Serve as a key liaison across Finance, Bursar, Financial Aid, Procurement, and external partners to ensure alignment and operational excellence. Other duties or projects as assigned, appropriate to rank and departmental mission. Other Information Full‑time appointment; FLSA Exempt position. Eligible for $4,000 UUP annual location pay, paid biweekly. Immigration sponsorship not available. Include resume/CV and cover letter with online application. Equal Opportunity Statement Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. Accommodation for Disabilities For disability‑related accommodation, please call the Office of Equity and Access (OEA) at View phone number on click.appcast.io or visit OEA. Compliance Notice In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics can be viewed here. #J-18808-Ljbffr Stony Brook University