Administrative Assistant Director

The assistant director reports directly to the director and to the Board, as needed. This position is responsible for monitoring the front desk, routing phone calls and emails, and giving tours. In addition, this person will work directly with the director to order supplies, organize supplies and provide support to the teaching staff. This person will use multiple databases to complete enrollment with families, schedule staffing and monitor attendance. The administrative assistant would assist in daily functions and growing the center as well as carrying out the mission and vision of the organization.The Assistant Director supports the daily operations, mission, and growth of Preble Mini Minds, a nonprofit organization dedicated to ensuring high-quality childcare, education, and healthy development strategies that strengthen Preble County families and the community. This role helps create a safe, nurturing, and enriching environment for children from infants through school age while supporting families, staff, and community partnerships.

Monitor and aid in all center functions

Leadership & Operations

• Assist with daily center operations to ensure smooth, efficient, and mission-driven programming.
• Serve as acting Director in the Director’s absence.
• Coordinate classroom staffing, ratios, schedules, and coverage.
• Support strategic goals, enrollment growth, and continuous improvement efforts.
• Foster a positive workplace culture built on teamwork, accountability, and respect.

Staff Supervision & Development

• Assist with hiring, onboarding, and retention of qualified staff.
• Provide coaching, mentoring, and performance feedback to teachers and support staff.
• Promote professional development and ongoing training.
• Model professionalism, strong attendance, and collaborative leadership.
• Provide staff coverage as needed.

Program Quality & Child Development

• Support implementation of developmentally appropriate curriculum focused on language, literacy, math, science, social-emotional growth, and physical development.
• Ensure classrooms reflect a fun, active, and engaging learning environment.
• Promote relationship-based care, continuity, inclusion, and kindergarten readiness.
• Support the use of Conscious Discipline practices to guide behavior and build emotional skills.

Licensing, Safety & Compliance

• Help ensure compliance with Ohio Department of Children and Youth licensing standards.
• Monitor attendance, ratios, child files, staff records, and required postings.
• Support health, sanitation, security, and emergency preparedness procedures.
• Assist with inspections, audits, and corrective action plans.

Family & Community Engagement

• Build trusting relationships with families through responsive communication and support.
• Assist with tours, enrollment, orientation, and retention of families.
• Help strengthen partnerships with local schools, employers, and community organizations.
• Represent the organization positively in the community and at events.

Administrative Responsibilities

• Assist with billing, enrollment records, Procare systems, tuition support, and data entry.
• Help manage supplies, purchasing, and operational needs.

• ● Prepare reports and documentation as needed.

• Associate’s or Bachelor’s degree in Early Childhood Education, or related field preferred.
• Minimum of 2 years experience in licensed childcare or early education.
• Supervisory experience preferred.
• Knowledge of Ohio childcare licensing regulations preferred.
• Strong leadership, communication, and organizational skills.
• Experience working with youth and willingness to be coached.

Must pass criminal background check and meet health requirements.

OCCRRA account and classes completed

Science of Reading

CPR and first aid

• Paid training
• Personal time off
• Health savings Account

Voluntary Benefits including vision and dental

IRA match