Administrative Office Manager

Job Description

Job Description

We are Performing Arts Workshops, a children's After-School and Summer Camp company, searching for a key member of our leadership team...our new Administrative Office Manager. With us, you can step away from the traditional corporate world and into a creative space where you can make a difference in the lives of children.

Through our award-winning classes, workshops, curriculum, and scholarship assistance opportunities, we are committed to ensuring that all school-aged children are provided the opportunity to experience a quality arts education and enjoy the benefits that are gained, including the development of character and life skills which children can apply to school and beyond.

As a part of our core mission, PAW’s faculty and staff are dedicated to fostering a safe, non-competitive environment, where children can use the arts as a medium with which to learn communication, compassion, collaboration, critical thinking, and creativity.

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LOCATION:

• Our administrative office is located in Rolling Hills Estates (just above Torrance).
• This is an on-site position. Remote work is not available.
• Only our teaching faculty work at the school and camp locations throughout Los Angeles.

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PAY RATE...HOURS...HOLIDAYS:

$32 to $34 per hour based on education & experience

Monday – Friday: we offer a 40-hour workweek with a full hour off for lunch.

9:00am – 6:00pm (until summer camp begins)

8:00am – 5:00pm (from June until the end of summer camp)

We are closed for ALL major holidays!

(Each year there are two working Saturdays just prior to the launch of Summer Camp. Those two dates are set by January.)

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THE TEAM:

Our in-house office team consists of the president of the company, an administrative office manager, two administrative assistants, and a part-time executive assistant. Together, we are responsible for the managerial and administrative operations of a summer camp and after-school program that takes place at schools and other venues where our teaching faculty work. Our office is not public-facing and does not interact with clients in person.

Is This You?

Our Administrative Office Manager holds a key leadership position within our company, working hand in hand with the Company President to oversee daily operations, implement company strategies, inspire trust, motivate our team, and foster a positive, productive work environment.

We're looking for a capable, resourceful, and dependable leader who takes initiative, exercises sound judgment, and genuinely enjoys working with people. This position offers the opportunity to make a meaningful contribution to our organization, with potential for growth within the company.

Qualities We Value:

• Integrity and Trustworthiness
• Clear, Effective Communication
• Sound Judgment and Problem-Solving Skills
• Organizational and Time-Management Skills
• Accountability, Dependability, and Commitment
• A Positive, Solutions-Oriented Attitude
• Empathy and Interpersonal Awareness
• Adaptability and Composure
• Ability to Establish and Maintain Boundaries

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EXPERIENCE:

• Previous management or supervisory experience required, including responsibility for leading employees, delegating assignments, overseeing performance, and ensuring accountability.
• Previous experience requiring sound judgment, independent decision-making, and problem- polving skills.
• Previous work experience requiring the regular use of strong written correspondence skills.
• Past experience in the following fields is a PLUS: Education, Performing Arts, or Children’s
• Workshops/Programs.

ESSENTIAL SKILLS:

• Proficiency in Microsoft Word and a strong technological aptitude are needed, including the ability to learn and effectively use new software and applications.

ADDITIONAL EXPERIENCE:

• Experience with or an aptitude for using social media,
• Microsoft Access, Excel, Google Drive, or Zoom is a tremendous plus!
• Must be able to clear a criminal background check.

RESPONSIBILITIES WILL INCLUDE:

• Our busy office environment requires a highly organized professional with exceptional multitasking and prioritization abilities, along with superior written and verbal communication and promotional skills.
• This position requires exceptional attention to detail, follow-through, and an ability to oversee several projects at once. You must be able to work under pressure and troubleshoot while maintaining a positive and professional attitude.
• Manage day-to-day business operations, implement company priorities, delegate responsibilities, meet deadlines, and provide leadership and oversight to our office support team and teaching faculty.
• Manage all company correspondence, including responding directly to emails, delegating correspondence as appropriate, and ensuring timely, accurate, and professional communication.
• Heavy phone duties. Lead and oversee customer relations, communicating by phone with parents, school officials, and teaching faculty to promote our services, troubleshoot issues, and address questions and concerns. Must be comfortable handling a high volume of phone calls, particularly during our busy summer camp season, while maintaining a positive, professional, and helpful attitude.
• Manage and oversee data entry, camp management software, camp roster preparation, document management, and proofreading, ensuring accuracy, attention to detail, and timely completion.
• Uphold and promote our company culture, policies, and procedures throughout the team, teaching faculty, and customer base.
• This is a position of trust, requiring integrity, honesty, discretion, and good judgment in managing and safeguarding student tuition payments, confidential information, and sensitive company matters.
• Collaborate directly with the Company President on a variety of projects, developing and maintaining project lists, proactively tracking progress, and ensuring timely completion of tasks and deadlines. Assist with the vetting of prospective office staff and teaching faculty, including conducting professional reference checks as needed, and coordinating the submission and completion of required criminal background checks.

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WHEN:

This is a year-round position, with a start date as soon as possible. While we are seeking a

long-term team member, applicants must be able to commit through the completion of

our 2027 Summer Camp season (August 13, 2027).

PerformingArtsWorkshops.com

All of us here at Performing Arts Workshops, are committed to ensuring that all school-aged children are provided the opportunity to experience a quality arts education through affordable Summer Camp, Spring Break Camp, and After-School Enrichment programming. The development of character and life skills which children can apply to school and beyond is a core principle of our mission. PAW’s faculty and staff are dedicated to fostering a safe, non-competitive environment, where children can use the arts as a medium with which to learn communication, empathy, collaboration, critical thinking, and creativity. We were named Best After-School Program and Best Summer Camp in LA Parent Magazine and have been the leading provider of after school enrichment for both private and public schools in Los Angeles County for over 30 years.

Company Description

All of us here at Performing Arts Workshops, are committed to ensuring that all school-aged children are provided the opportunity to experience a quality arts education through affordable Summer Camp, Spring Break Camp, and After-School Enrichment programming. The development of character and life skills which children can apply to school and beyond is a core principle of our mission. PAW’s faculty and staff are dedicated to fostering a safe, non-competitive environment, where children can use the arts as a medium with which to learn communication, empathy, collaboration, critical thinking, and creativity. We were named Best After-School Program and Best Summer Camp in LA Parent Magazine and have been the leading provider of after school enrichment for both private and public schools in Los Angeles County for over 30 years.