Accounting & Admin Support

Role Description

Our client is looking for a detail-oriented and organized Accounting & Administrative Support professional to provide hands-on assistance across two core functions — accounting operations and day-to-day administrative coordination. This is a hybrid role that requires someone comfortable with numbers and paperwork in equal measure.

• On the accounting side, the primary focus is payroll calculations and supporting the broader accounting function.
• On the administrative side, this person will handle the operational and organizational tasks that keep the business running smoothly.
• The ideal candidate is dependable, accurate, and can shift seamlessly between accounting support and administrative responsibilities throughout the day.

Qualifications

• Experience in an accounting support, bookkeeping, or payroll processing role.
• Solid understanding of payroll concepts including gross pay, deductions, overtime, and net pay calculations.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Proficiency in Microsoft Excel or Google Sheets for calculations, tracking, and basic reporting.
• Comfortable working with accounting or payroll software — QuickBooks or similar experience is a strong plus.
• Strong organizational skills with the ability to manage both accounting and administrative tasks simultaneously.
• Excellent written and verbal communication skills for internal and client-facing correspondence.
• Self-directed and reliable in a fully remote work environment.

Requirements

• Assist with payroll calculations for employees and/or contractors — including hours worked, overtime, deductions, and net pay.
• Verify timesheets, attendance records, and payroll inputs for accuracy before processing.
• Ensure payroll data is entered correctly into the payroll or accounting system.
• Flag discrepancies, missing data, or unusual entries for review before payroll is finalized.
• Assist with tracking payroll-related records and maintaining organized payroll documentation.
• Support year-end payroll activities including W-2 preparation support and reporting as directed.
• Assist with accounts payable and accounts receivable functions — entering invoices, tracking payments, and following up on outstanding balances.
• Perform data entry into the accounting system accurately and consistently.
• Support monthly bank and account reconciliations by gathering and organizing supporting documentation.
• Maintain organized financial records, receipts, and transaction documentation.
• Assist with generating basic financial reports and summaries as directed.
• Support the accounting team with ad hoc tasks and special projects as needed.
• Manage day-to-day administrative tasks including scheduling, correspondence, and document management.
• Organize and maintain digital and physical files in a clean, consistent, and retrievable format.
• Draft and send professional emails and correspondence on behalf of the team as directed.
• Handle incoming communications — emails, calls, and messages — and route them appropriately.
• Coordinate meetings, appointments, and calendar logistics for the team.
• Prepare documents, reports, presentations, and supporting materials as needed.
• Support general office operations and ensure administrative workflows stay organized and on track.
• Communicate professionally with clients and vendors regarding invoices, payments, scheduling, and general inquiries.
• Follow up on outstanding documents, approvals, or information needed to keep operations moving.
• Maintain organized records of client and vendor interactions and ensure all commitments are tracked and fulfilled.

Benefits

• This is a full-time role.
• Up to $8/hr.
• 100% Remote.