Accounting Admin

Role Description

We are seeking a detail-oriented and dependable Accounting Administrator to support the daily operations of the accounting team. This role plays a critical part in maintaining accurate financial records, processing transactions, and supporting monthly close activities.

• Working closely with the Staff Accountant, the Accounting Administrator ensures timely and accurate data across accounts payable, accounts receivable, and job cost tracking.
• This position is ideal for someone who enjoys hands-on accounting work, thrives in a structured, deadline-driven environment, and takes pride in accuracy and organization.

Core Responsibilities

• Transaction Processing & Daily Accounting
  • Process accounts payable, including invoice review, coding, and entry for vendors and subcontractors.
  • Support accounts receivable, including invoicing, payment tracking, and maintaining customer records.
  • Assist with daily transaction processing to ensure accurate and timely financial data.
• General Ledger & Reconciliations
  • Support general ledger maintenance through account reconciliations and preparation of supporting schedules.
  • Perform bank and credit card reconciliations, identifying and resolving discrepancies.
  • Assist with journal entries and accruals as part of the monthly close process.
• Job Costing & Reporting Support
  • Assist with job cost tracking, ensuring expenses are properly recorded and allocated to projects.
  • Support Work in Progress (WIP) and construction reporting by preparing schedules and validating data.
  • Maintain organized, audit-ready documentation for all accounting activities.
• Month-End Close & Compliance
  • Support monthly close activities under the direction of the Accounting Manager and Staff Accountant.
  • Ensure compliance with company policies, internal controls, and confidentiality standards.
  • Assist with internal reporting requests and ad hoc accounting projects.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2–4 years of accounting or bookkeeping experience, preferably in construction or project-based environments.
• Experience supporting accounts payable, accounts receivable, and reconciliations.
• Working knowledge of GAAP fundamentals.
• Proficiency in accounting systems (Sage 100 preferred or similar ERP systems) and QB Online.
• Strong Microsoft Excel skills.
• High attention to detail with strong organizational and time management abilities.
• Ability to work both independently and collaboratively within a team environment.

Preferred Qualifications

• Construction or job-cost accounting experience.
• Exposure to WIP reporting or project-based financial tracking.
• Experience supporting multiple projects, entities, or clients simultaneously.
• Prior experience working closely with senior accounting leadership.

Benefits

• Flexible, remote contract structure.
• Opportunity to support growing construction and professional service brands.
• Direct collaboration with experienced business leaders.
• Ability to expand responsibilities over time based on performance.