Accounts Payable Specialist

Salary Range: $55,000.00 To $60,000.00 Annually

About Us:

At ASI Signage Innovations, we design and deliver architectural signage systems that bring complex environments to life. We serve a wide range of industries, including healthcare, multifamily, corporate, and government sectors. With over 60 years of industry leadership, we are recognized for delivering high-quality, award-winning signage programs. Our teams combine local expertise with national manufacturing capabilities to execute projects at scale. We are seeking a Project Manager who will help uphold and drive this standard of excellence forward.

Position Summary:

We are seeking a detail-oriented, resourceful, and technology-minded Accounts Payable Specialist to manage day-to-day accounts payable activities while helping us improve how the AP function operates. This is a hands-on role. The ideal candidate is comfortable working in a fast-paced environment, managing competing priorities and deadlines, and completing manual or repetitive tasks when necessary. At the same time, we are looking for someone who does not simply accept inefficient processes - they look for opportunities to simplify, automate, and improve them. The right candidate will combine solid accounts payable fundamentals with strong problem-solving skills and an interest in technology, including AI, automation, and modern accounting systems. Experience working with QuickBooks or ERP/accounting systems is preferred, along with the ability to learn and adapt to new platforms as the business evolves.

Key Responsibilities:

• Manage the Accounts Payable inbox, ensuring invoices, vendor inquiries, statements, and other requests are reviewed, organized, and addressed promptly.
• Process vendor invoices accurately and efficiently, including coding invoices and preparing them for approval and payment.
• Perform purchase order (PO) matching, including matching invoices against purchase orders, receipts, and supporting documentation.
• Identify, research, and resolve vendor discrepancies, including pricing differences, duplicate invoices, missing documentation, payment questions, credits, and other account issues.
• Communicate directly with vendors and internal stakeholders to resolve AP issues and maintain accurate vendor accounts.
• Manage company credit card activity, including collecting receipts and supporting documentation, reviewing transactions, coding expenses, reconciling accounts, and following up on outstanding items.
• Maintain accurate vendor records and supporting AP documentation.
• Assist with payment processing, reconciliations, month-end activities, and other accounting-related responsibilities as needed.
• Perform manual accounting and administrative tasks when required while maintaining accuracy and meeting deadlines.
• Work effectively under pressure, particularly during high-volume periods, month-end close, or when priorities and deadlines overlap.
• Document existing AP workflows and help build clear, repeatable processes and procedures.
• Identify bottlenecks, unnecessary manual steps, and opportunities to make AP processes faster, more accurate, and more scalable.
• Leverage AI, automation, and other technology tools to improve workflows, reduce repetitive work, organize information, and increase efficiency.
• Assist with evaluating, testing, and implementing new processes, accounting systems, tools, and automations.
• Take ownership of AP issues from identification through resolution rather than simply escalating problems.
• Support other accounting and finance initiatives as business needs evolve.

Qualifications:

• Previous experience in accounts payable, accounting, bookkeeping, or a related finance function.
• Working knowledge of the accounts payable cycle, including invoice processing, PO matching, vendor management, payment support, and reconciliations.
• Experience working with QuickBooks, ERP systems, or other accounting platforms is preferred.
• Ability and willingness to learn new accounting and ERP systems as the organization grows and its technology needs evolve.
• Experience managing company credit cards and expense documentation preferred.
• Strong attention to detail and ability to maintain accuracy while processing a high volume of transactions.
• Comfortable performing both manual and technology-enabled work.
• Ability to prioritize multiple responsibilities, meet deadlines and remain effective in a fast-paced, high-pressure environment.
• Strong analytical and problem-solving skills, particularly when researching discrepancies or incomplete information.
• Strong written and verbal communication skills, including the ability to work professionally with vendors and internal teams.
• Comfortable learning new systems and experimenting with better ways of completing work.
• Practical experience using AI tools, automation tools, or other technology to improve business processes is highly desirable.
• Experience documenting procedures, building workflows, or improving accounting processes is highly desirable.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field is preferred but not required.
• Relevant hands-on experience will also be considered.

What We’re Looking For:

We are looking for someone who can execute and improve. You should be willing to roll up your sleeves and complete the detailed, sometimes repetitive work required to keep Accounts Payable running smoothly. At the same time, we want someone who is naturally curious about how the work could be done better. A strong candidate will see a manual process and ask, “Can we simplify this?” They will see recurring errors and ask, “How can we prevent these?” And they will be comfortable using technology - including AI - to help develop practical solutions.

This role is a strong fit for someone who is:

• Accountable: Takes ownership and follows issues through to completion.
• Detail-oriented: Understands that accuracy matters in every transaction.
• Resilient: Can work effectively under pressure and manage changing priorities.
• Hands-on: Willing to perform manual tasks when that is what the job requires.
• Process-minded: Looks for ways to create structure, consistency, and repeatability.
• Tech-forward: Comfortable using AI, ERP/accounting systems, and other tools to work smarter and improve processes.
• Efficiency-focused: Constantly looks for opportunities to save time, reduce errors, and eliminate unnecessary work.
• Proactive: Identifies problems and proposes solutions rather than waiting for instructions.Adaptable: Comfortable working in an environment where processes, systems, and technology continue to evolve.

What We Offer:

• Competitive salary and benefits package.
• Hybrid/Remote flexibility with the ability to support multiple regional offices.
• Opportunity to grow within a nationwide leader in architectural signage.
• Collaborative corporate culture focused on innovation, AI adoption, and process improvement