Admin Assistant, Booking - Temp (Crypto.com Arena)

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Crypto.com Arena has an unrivaled reputation for excellence, having established itself as one of the world’s busiest and most successful venues in the world. As the home of three professional sports franchises – the NBA’s Los Angeles Lakers, the NHL’s LA Kings and the WNBA’s Los Angeles Sparks – Crypto.com Arena has proven to be a home court advantage for the local teams. The AEG owned and operated arena continues to distinguish itself as the host of major, high-profile events of national and international distinction including the 2004, 2011 & 2018 NBA All-Star Games, 2002 & 2017 NHL All-Star Games, 2000 Democratic National Convention, 2009 World Figure Skating Championships and 21 GRAMMY Awards shows. 

 
For a quarter of a century, Crypto.com Arena has been marked with performances and special events that brought international stature to the downtown Los Angeles venue including concerts headlined by Taylor Swift, Drake, Beyoncé, Prince, U2, Paul McCartney, Garth Brooks, Usher, Jay-Z, Keith Urban, Roger Waters, Britney Spears, Katy Perry, Ed Sheeran, Kendrick Lamar, Michael Bublé, Carrie Underwood and Justin Timberlake, as well as world championship boxing, family shows and other live events. 

 
Crypto.com Arena is not only a great venue for sports and entertainment, but it also holds a special place in the hearts of the local community. The arena has witnessed many historic moments, unforgettable performances, and become an iconic landmark in the region for the most popular and important events.

Job Summary:  The primary duty of the Administrative Assistant is to provide office coordination and administrative support, ensuring a smooth and efficient work flow at all times for the Booking Team and Department.

Essential Functions:

• Provide administrative assistance to department and management staff.


• Manage and traffic heavy call volume.


• Draft contracts (based on templates), review Certificates of Insurance, and collect payments while working with AEG Legal Team, Finance, and Risk Management teams and clients to get contracts to execution.


• Maintain a highly organized filing system.


• Maintain and update calendar holds and send out calendars to prospective clients.


• Schedule meetings/conference rooms. Coordinate site visits when necessary.


• Maintain supplies for various departments, ordering more when needed and maintain copier, fax machine and printers.


• Assist with other special projects and other duties on a case-by-case basis as assigned by the manager.

Required Qualifications:

• High School Diploma or its equivalency (BA/BS Degree Preferred).


• 2-4 years of related work experience.


• Capable of working in a fast-paced environment.


• Excellent communication skills, commitment and dedication to job duties, promptness and timeliness.


• Must be highly organized, resourceful, quick learner and able to handle multiple projects simultaneously.


• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and Google docs.


• Flexible and adaptable to changes, when necessary.


• Exceptional guest and client service capabilities.


• Enterprising and self-starter with the ability to work with limited supervision.


• Adept to working under tight deadlines.


• Ability to read, listen and communicate effectively both verbally and in writing.


• Ability to consistently prioritize projects, meetings and fast-changing schedules, while remaining productive and professional.

Pay scale: $21.27 - $30.12

Bonus:  This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside his/her normal description.

Employer does not offer work visa sponsorship for this position.

This Employer is subject to the Fair Chance Initiative for Hiring Ordinance (FCIHO) (LAMC 189.00)