Contracts Administrator

Contracts AdministratorWe are looking for a detail-oriented Contracts Administrator to support grant and contract activities in Austin, Texas in a hybrid environment, with 2–3 days per week in the office. This contract position has the potential to become permanent and is ideal for someone who can manage competing deadlines, provide strong service to partner organizations, and maintain accuracy across reimbursement, compliance, and documentation processes. The person in this role will work closely with internal teams and community-based centers to help administer funding agreements, monitor requirements, and support ongoing contract operations.Responsibilities:Coordinate the grant application and contracting workflow with internal departments and local centers, ensuring submissions are complete and aligned with annual participation standards.Review applications and supporting materials from local centers, answer questions throughout the process, and provide timely guidance on contract and grant requirements.Contribute to yearly risk evaluations and assist in building monitoring plans designed to support compliance across assigned programs.Conduct contract oversight activities such as reviewing insurance certificates, financial audits, reimbursement support, and other records to confirm adherence to funding terms.Process routine reimbursement requests for an assigned portfolio, verify cost allowability, and resolve discrepancies or missing information with local centers.Evaluate and process budget revision requests to confirm proposed changes meet grant guidance and contractual expectations.Partner with contract team members to recover unallowable expenses and communicate corrective steps and documentation requirements to local centers.Help maintain and improve departmental procedures, reference materials, and grant management tools used by both internal staff and external partners.Train new team members on reimbursement preparation practices and provide additional contract and grant administration support as business needs evolve.