Business Support VA/ Executive Assistant

About Caya Caya exists to unlock what capable people and growing businesses can do together. We help growing, founder-led businesses build highly capable remote teams by connecting them with skilled professionals who bring clarity, ownership, and real collaboration to the work. Our name comes from the Filipino word "kaya," which means capable, possible, or doable - the heart of our message: Now you can. We go beyond the traditional "VA" label because we believe remote talent can be operators, problem-solvers, communicators, and trusted co-workers who help businesses grow. Caya is committed to creating meaningful global career opportunities for Filipino and global talent. Our culture is built on reliability, clear and direct communication, care, and growth. We value people who take initiative, communicate proactively, stay organized, follow through, and care about doing excellent work. We are building a team of people who do not just complete tasks, but create trust, momentum, and real value. If that is how you work, you'd love to meet you. About the Role We’re looking for a proactive and highly organized Business Support Virtual Assistant / Executive Assistant to work directly with a US-based business owner and help manage day-to-day operations, lead nurturing, and business growth initiatives. This role goes beyond traditional administrative support. You'll help organize business priorities, follow up on client opportunities, coordinate marketing activities, and turn strategic plans into actionable tasks. The ideal candidate takes initiative, identifies what needs attention, and moves projects forward without waiting for daily instructions. Experience supporting a founder, entrepreneur, or service-based business is highly valued. Work Setup: Remote Type: Part-Time (Contractor) Time Zone: MST What You'll Do Manage weekly priorities, outstanding tasks, deadlines, and follow-ups, turning business discussions and plans into actionable steps. Organize and maintain lead tracking systems, respond to new inquiries, reconnect with warm and inactive leads, and monitor follow-up opportunities. Support marketing and business development activities, including LinkedIn engagement, content coordination, promotional tasks, and referral partner outreach. Coordinate photography editing workflows by sourcing and vetting editors, assigning work, and tracking deliverables when needed. Support basic financial and administrative organization, including document management, bookkeeping routines, and coordination with external accounting specialists. Identify operational gaps, recommend improvements, establish repeatable processes, and provide regular progress updates to the business owner. What We’re Looking For 3-5+ years of experience in executive assistance, business support, or operations, preferably working directly with founders or small business owners. Strong initiative and independent problem-solving skills, with examples of taking ownership and proactively moving business priorities forward. Experience managing client inquiries, lead follow-ups, CRM systems, and customer or client relationships. Excellent written and spoken English, with confidence communicating directly with US-based clients and business partners. Strong organizational, prioritization, and task management skills, with the ability to implement plans rather than simply complete assigned tasks. Professional judgment, accountability, discretion, and the confidence to make suggestions and manage confidential business information. Preferred Qualifications Experience supporting photographers, creative agencies, coaches, consultants, or other service-based businesses. Familiarity with LinkedIn outreach, social media coordination, content scheduling, and marketing administration. Experience managing CRM pipelines, re-engaging inactive leads, and improving follow-up processes. Knowledge of photography editing workflows and coordinating freelancers or external contractors. Familiarity with QuickBooks Online for basic financial administration, bookkeeping routines, or document organization. Experience developing SOPs, improving workflows, or collaborating with a business coach or fractional COO. Tools & Platforms Candidates should have experience using some or all of the following: Required: Google Workspace - strong proficiency HubSpot or equivalent CRM platform - intermediate proficiency Asana, ClickUp, Trello, or equivalent project management tool - experience with at least one Google Sheets or Microsoft Excel - intermediate proficiency Preferred: LinkedIn - hands-on outreach or engagement experience Canva - for basic graphic design and marketing support QuickBooks Online - helpful but not mandatory for the ongoing VA role Adobe Lightroom or Photoshop - familiarity for coordinating photography editors Calendly or equivalent scheduling tools Experience with similar tools may also be considered. #J-18808-Ljbffr Get Caya