Executive Assistant & Investor Operations (HQ)

Operations Associate, Capital Development & Investor Relations (HQ)

Hoboken, New Jersey Operations Associate, Capital Development and Investor Relations Company: Faropoint Location: Hoboken, NJ Employment Type: Full-time Reports to: Global Head of Capital Development & Investor Relations

About Faropoint Established in 2012, Faropoint is a pure play RE fund manager focusing on the last mile industrial sector. Having acquired more than 500 warehouses to date, it is the most active aggregator of warehouses in the US in the past five years. Our platform is built to harness the sector's fragmentation, operating through 7 regional offices with 120+ employees in vertically integrated teams enhanced by proprietary AI-driven tools, while benefiting from compelling fundamentals like constrained supply growth, reshoring, and e-commerce tailwinds.

Position Overview We're looking for a sharp, proactive Operations Associate/Executive Assistant who thrives on complexity, moves fast, and uses AI tools as a natural part of how they work. You'll support our Global Head of Capital Development & Investor Relations a high-volume, high-visibility role at the intersection of investor strategy and daily execution. This role requires exceptional communication skills, strong technical proficiency, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners. The ideal candidate will serve as a strategic partner who anticipates needs, manages priorities, and ensures seamless operations.

Key Responsibilities Executive Support & Calendar Management Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare executive briefing materials, presentations, and meeting agendas Screen and prioritize incoming communications, responding independently when appropriate Handle expense reports, reimbursements, and budget tracking Investor Relations & CRM Management Maintain investor database in Salesforce CRM with accuracy and completeness Track investor communications, meeting notes, and follow-up items in Salesforce Generate reports and analytics from Salesforce for investor pipeline management Coordinate investor meetings, site visits, and quarterly update calls Prepare investor correspondence Meeting & Event Coordination Organize and facilitate internal and external meetings including logistics, catering, and technology setup Coordinate fundraising activities including investor roadshows and capital raising events Take meeting minutes and distribute action items with follow-up tracking Required Qualifications Experience & Education 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership Bachelor's degree preferred Experience in financial services, private equity, real estate investment, or investor relations strongly preferred Proven track record supporting executives in client-facing or fundraising functions Technical Skills Proficiency with AI tools is required you actively use tools like Claude, ChatGPT, Copilot, or Gemini Salesforce CRM expertise preferred - experience with data entry, report generation, and dashboard management is a plus Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with virtual meeting platforms (Zoom, Teams, WebEx) Quick to learn and adopt new technology platforms Personal Attributes Self-starter who takes initiative and ownership Flexible and adaptable to changing priorities in a fast-paced environment Team player with collaborative approach High emotional intelligence and ability to read situations Grace under pressure with ability to maintain composure in demanding situations Preferred Qualifications Experience with investor relations or capital raising activities Knowledge of private equity or real estate investment terminology Previous exposure to fundraising processes and LP/GP relationships Experience supporting multiple executives or managing overlapping priorities Project management certification or training Compensation This position offers a base salary in the $90,000-$130,000 range, plus discretionary bonus, competitive healthcare benefits, unlimited PTO, and a 401k match Equal Opportunity Employer Faropoint is proud to be an Equal Opportunity Employer. We value diversity, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, parental status, disability status, or any other status protected by local law. We believe that our work is better and our company culture is improved when we encourage, support, and respect the different skills and experiences represented within our workforce. AI Notice to Candidates Faropoint Ventures LLC and its subsidiaries (the "Company") and their recruiting vendors may use artificial intelligence and other automated tools ("AI Tools") to parse, screen, rank, assess, and summarize resumes/CVs, applications, and interviews. No hiring or rejection decision will be made solely by automated means without meaningful human review by Company personnel, and any use of AI Tools will comply with applicable law, including anti-discrimination laws and laws governing automated employment decision tools and algorithmic decision-making. Personal information you submit will be kept confidential in accordance with our Privacy Policy and used for recruiting, hiring, and related legal, compliance, and recordkeeping purposes, including to evaluate you for employment opportunities with the Company and its affiliates.