HR & Payroll Assistant

Job Description

Job Description

Description:

About the Opportunity

We’re growing! Isaacs & Isaacs Law Firm is expanding its Human Resources department and is seeking an experienced HR & Payroll Assistant to support day-to-day Human Resources operations and multi-state payroll processing.

This is a full-time, hourly, non-exempt position based fully in-office at our Louisville, Kentucky location. The HR & Payroll Assistant will report to the Human Resources Director and play an important role in supporting payroll accuracy, HR administration, employee records, benefits, recruiting, onboarding, compliance, and employee experience.

The ideal candidate is detail-oriented, highly organized, comfortable working with confidential information, and experienced using Paylocity in a multi-state payroll environment.

Key Responsibilities

Payroll & Timekeeping Support

• Assist with processing biweekly and off-cycle multi-state payroll for employees using Paylocity.
• Serve as a backup point of contact for employee questions related to timekeeping, attendance, and payroll.
• Enter and maintain payroll and personnel transactions, including new hires, terminations, leaves of absence, benefit deductions, payroll changes, and related updates.
• Reconcile payroll reports, identify discrepancies, and assist with resolving payroll issues.
• Administer garnishments, benefits deductions, PTO accruals, and related payroll items in Paylocity.
• Assist with multi-state tax withholding setup, registrations, and payroll compliance across state lines.

HR Administration & Employee Records

• Provide ongoing administrative support to the Human Resources department across recruiting, benefits, employee relations, compliance, and HR operations.
• Maintain accurate and confidential personnel files, HRIS records, and employee documentation.
• Support HR reporting, audits, recordkeeping, and data integrity within Paylocity.
• Document workflows, procedures, and HR/payroll processes to support consistency and compliance.
• Research and resolve HR and payroll questions while coordinating with service providers as needed.

Recruiting, Onboarding & Employee Support

• Assist with full-cycle recruiting and onboarding for staff positions.
• Prepare offer letters, new hire paperwork, and onboarding documentation.
• Support employee benefits administration, including health insurance, 401(k), PTO, and related employee programs.
• Provide professional, responsive support to employees and managers regarding HR and payroll-related questions.

Compliance & HR Operations

• Support compliance with employment laws and company policies, including FLSA, FMLA, ADA, leave of absence processes, and multi-state labor law requirements.
• Assist with performance management documentation, annual review support, and disciplinary documentation as needed.
• Support HR initiatives related to employee engagement, firm culture, internal communication, and employee events.
• Perform additional HR and payroll-related duties as assigned by management.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and experience may be considered.
• Minimum 3+ years of combined Human Resources and payroll experience.
• Hands-on experience processing multi-state payroll required.
• Paylocity experience required.
• Law firm or professional services experience preferred.
• Strong understanding of multi-state payroll, payroll tax laws, FLSA, FMLA/LOA processes, and HR compliance.
• Proficiency with Microsoft Office, especially Excel, as well as data entry and standard office equipment.
• Strong customer service, problem-solving, and follow-up skills.
• Excellent written and verbal communication skills.
• Strong organization, planning, prioritization, and time-management skills.
• High attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills and ability to work effectively with employees, managers, vendors, and HR team members.

Preferred Certifications

• PHR, SHRM-CP, Certified Payroll Professional (CPP), or equivalent certification preferred.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible schedule
• Flexible spending account
• Health savings account with bi-weekly employer contributions
• Group Life and AD&D insurance (employee, spouse, child(ren) employer paid)
• Voluntary Life (employee, spouse, child(ren) employee paid)
• STD & LTD (employer paid)
• Referral Bonus Program
• 401(k)
• 401(k) matching

Work Environment

This is a full-time, hourly, non-exempt position based fully in-office at the Louisville, Kentucky location.

The position requires regular use of a computer, phone, and standard office equipment. The employee may occasionally lift or move up to 25 pounds. The work environment is generally quiet to moderate.

We are an Equal Opportunity Employer. It is the policy of the Firm to assure equal employment opportunity to all employees, candidates for employment, and other covered persons without regard to unlawful considerations of race, color, religion or creed, gender sex (including pregnancy), national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, physical or mental disability, status as a smoker, or any other classification protected by applicable local, state, or federal laws. This applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. Reasonable accommodation is available for qualified individuals with disabilities in accordance with applicable federal, state, and local law.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.