Accounts Receivable Lead

Vaco Indianapolis has partnered with a client on the north west side of Indianapolis in search of an AR/Accounting Specialist. This position will be working primarily onsite. If you feel you would be a good fit, apply today!
Construction industry (or job costing) experience is highly preferred.
Responsibilities


Invoicing

• Accurately invoice select Residential customers and all Multi-family customers
• Carefully submit billing via AIA, GC Pay, or Textura to General Contractors
• Competently maintain a balance between Multi-family contracts and General Contractor(s)
• Consistently submit monthly waivers to GCs and to vendors
• Precisely prepare billing breakdown in GP for new projects
• Effectively apply cash receipts
• Efficiently track Multi-family jobs with open billing and retainage
• Patiently fulfill collection responsibilities for all assigned customers
• Escalate to Controller as needed

Data Entry

• Diligently prepare and enter all subcontractor invoices
• Precisely enter all non-purchase order invoices into GP
• Carefully create a detailed review of Verizon invoices for overages and chargebacks
• Thoroughly process Will-calls

Payment Processing

• Accurately process payment of employee garnishments
• Efficiently cut timely checks for all invoices across all companies to maximize discounts and minimize late fees

Auditing

• Rigorously scrutinize invoices for accuracy including amounts, job cost, general ledger coding, and purpose
• Consistently track subcontractor retainage
• Attentively reconcile vendor statements

Approvals

• Correctly ensure proper approval is on the invoice prior to entering the invoice into GP
• Competently obtain proper approval from Controller or CFO prior to mailing or sending payment

Administration

• Accurately process 1099 tax forms annually
• Efficiently manage the administration of rental agencies and utilities for offices and out of town apartments
• Diligently track, order, and cancel all Lowe's credit cards
• Carefully ensure subcontractor compliance related to contracts and insurance
• Ably obtain credit approval for new vendors
• Enthusiastically cross-train for other positions as needed
• Demonstrate flexibility as other special projects arise

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.