Document Specialist

Document Specialist – The Document Specialist supports food product development and manufacturing by delivering accurate, timely technical documentation to internal teams. The role works closely with R&D, Quality, Regulatory, Procurement and EHS to ensure that product documentation and customer specifications meet all regulatory requirements, internal standards and customer expectations. The position offers the opportunity to contribute directly to well‑known consumer food brands while gaining hands‑on experience in a fast‑paced, collaborative environment. Responsibilities Deliver accurate and timely technical, quality, and regulatory documentation to key stakeholders, managing multiple priorities and changing work scope. Maintain and update quality and regulatory documentation used in ingredient approvals to ensure information is current, complete and compliant. Gather, validate and enter product, quality and regulatory information into documentation systems, ensuring data integrity and consistency. Respond to technical inquiries from internal teams and external partners with clear, accurate and customer‑focused information. Support new ingredient approvals by working closely with external suppliers to gather required documentation and information. Conduct consistent follow‑up with suppliers to ensure timely receipt of documentation and materials, often involving multiple touchpoints. Collaborate cross‑functionally with R&D, Quality & Food Safety, Regulatory and Procurement teams to address questions and move ingredient approvals forward. Manage a high volume of work simultaneously, typically overseeing documentation for 40–50 ingredients at a time, with each ingredient potentially involving multiple suppliers. Prioritize work within a documentation queue, adjusting focus as timelines and urgency evolve based on R&D and business needs. Use Microsoft Office Suite, Adobe Acrobat and database systems to organize, track and maintain documentation and ingredient information. Participate in approximately one month of training and knowledge transfer with the current Document Coordinator and provide overlap support upon their return from leave. Demonstrate strong attention to detail, organization, resilience and persistence to effectively track and manage competing priorities and deadlines. Essential Skills Bachelor’s degree in Food Science, Nutrition, Biology, Chemistry or a related life science field. 1–3 years of experience in the food industry, with quality or regulatory experience preferred. Proficiency in Microsoft Office Suite, including strong Excel skills. Proficiency with Adobe Acrobat for reviewing, editing and managing documentation. Strong database skills for entering, tracking and maintaining product, quality and regulatory information. Experience in document control, quality assurance or quality control in a food or laboratory environment. Knowledge of food science, nutrition and regulatory requirements related to food products and labeling. Demonstrated attention to detail and accuracy in handling technical and regulatory documentation. Strong organizational skills with the ability to manage a high volume of concurrent tasks and shifting priorities. Collaborative mindset with the ability to work effectively across R&D, Quality, Regulatory, Procurement and EHS teams. Sense of urgency and persistence in following up with suppliers and stakeholders to meet timelines. Ability to respond to technical inquiries with clear, customer‑focused communication. Additional Skills & Qualifications Experience with Intellix or similar documentation or data management systems. Background in laboratory work or food science applications. Familiarity with regulatory and labeling requirements in the food industry. Experience working in a cross‑functional environment with R&D, Quality & Food Safety, Regulatory and Procurement teams. Resilience and adaptability in a fast‑paced environment with evolving priorities. Curiosity, accountability and a collaborative approach to problem‑solving. Interest in contributing to well‑known consumer food brands and learning how products move from development to market. Work Environment This is a 6‑month contract position to provide coverage during a maternity leave. The role follows a Monday–Friday schedule, with core hours of 8:00 AM to 4:00 PM and flexibility for a start time between 7:00 AM and 8:30 AM. The position operates on a hybrid schedule: remote work on Mondays and Fridays, onsite presence Tuesday through Thursday. Overtime hours are highly unlikely. The work environment is fast‑paced and supportive, with a collaborative, down‑to‑earth team culture where contributions are visible and meaningful. The contract includes approximately one month of training and overlap with the current Document Coordinator before and after their leave. You will be eligible for six paid holidays (after 30 consecutive days of employment) and accrue paid time off at a rate of 8 hours for every 500 hours worked. Job Type & Location Contract position based out of Lakeville, MN. Pay and Benefits Pay range: $25.00 – $30.00 per hour. Benefits Medical, dental & vision Critical Illness, Accident and Hospital 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave) Equal Opportunity and Accommodations The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation for the job application or interview process due to a disability, please e‑mail View email address on click.appcast.io for other accommodation options. San Francisco Fair Chance Ordinance: For positions located in San Francisco, we will consider qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Use of Artificial Intelligence (AI): We may use AI to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. Application Deadline This position is anticipated to close on Jun 10, 2026. #J-18808-Ljbffr Actalent