Administrative Assistant

Job Title: Administrative Assistant Reports To: Administrative Operations & Travel Manager Location: On-Site Level: Administrative Support Salary: $50,000- $55,000/year Client Facing: No

About PAC Group: At The PAC Group (PAC), we specialize in engineering consulting, program management, and operational excellence, delivering high-impact solutions in more than 20 countries. We're proud to partner with the world's leading companies in automotive, aerospace, industrial, and technology sectors, providing strategic guidance and hands-on execution that drive innovation and efficiency. Joining PAC means joining a dynamic, fast-paced, and global team that values curiosity, collaboration, and continuous improvement.

Role Purpose: The Administrative Assistant provides day-to-day administrative support to the Administrative Operations & Travel Manager, while also assisting departments across the organization with mail, equipment, and general office needs. This role is a key point of contact for employees seeking help with routine administrative and equipment-related matters.

Key Responsibilities:

Administrative Support

* Retrieve incoming mail every day and distribute it to the appropriate departments.

Scan, organize, label, and electronically file incoming mail and documents. Answer and direct incoming office phone calls. Track action items and maintain department spreadsheets. Provide general administrative support for daily office operations.

Fleet Management Support

* Assist with company vehicle administration, including vehicle registration renewals, insurance renewals, DMV documentation, and filing vehicle-related paperwork.

Corporate Card Program Support

Serve as a backup resource for employee questions. Assist employees with basic corporate card inquiries and direct complex

issues to the Administrative Operations & Travel Manager.

* Note: This role does not include administrative access to corporate card systems or accounts. Card issuance, limit changes, cancellations, and account-level troubleshooting remain the responsibility of the Administrative Operations & Travel Manager.

Equipment & Asset Management

* Assist with new hire equipment shipments, including preparing and packaging laptops, phones, accessories, and other company equipment.

Coordinate equipment deliveries with employees. Assist with offboarding equipment returns, track returned equipment, and

maintain equipment logs.

Travel Support

* Assist the Administrative Operations & Travel Manager with travel inquiries requiring additional coordination or follow-up.

* Support travel documentation as needed, such as help with travel insurance.

Event Support

* Assist with the setting up of company events as requested by the Administrative Operations & Travel Manager.

General Office Operations

Assist with special projects and administrative initiatives. Support document organization and filing projects. Help maintain office supplies and administrative resources. Provide backup support for various operational tasks as business needs

require.

Required Qualifications:

* 1+ years of experience in administrative support, office coordination, or a related role.

Strong organizational and time management skills. Excellent attention to detail. Ability to prioritize multiple tasks in a fast-paced environment. Strong written and verbal communication skills. Proficiency with Microsoft Office (Outlook, Word, Excel, and Teams). Ability to maintain confidentiality and professionalism. Customer service mindset with a willingness to assist employees across

multiple departments.

Preferred Qualifications:

Experience supporting equipment logistics or asset tracking. Experience in a fast-paced or multi-department office environment.

The salary range for this position is dependent upon experience, education, and qualifications.

Pay Range $50,000—$55,000 USD