Administrative Assistant

Work for a company that values you !

Integris Group is a medical professional liability insurance carrier. We put our talents to work protecting dedicated physicians and their practices. Headquartered in Glastonbury, CT, with an office in Jacksonville, FL, we insure health care professionals in 22 states. Our long history of growth and evolution has set the stage for continued success and a very exciting future. We are here to make a positive impact in the lives of our policyholders and the medical community. We offer a challenging and rewarding environment where you can see the results of your hard work. If you thrive in a highly collaborative, mission-driven environment, we invite you to explore the following position.

Job Title: Administrative Assistant (Full Time, Non-Exempt)

Job Description

The Administrative Assistant role is a key point of contact for Integris Group. This role is in office, client facing and requires professional interaction with members (insureds), potential insureds, brokers and agents, Integris Group employees, senior management, and Board of Directors. The incumbent must have excellent oral and written communication skills and be able to organize and track work using paper and electronic methods. This position is non-exempt and reports directly to the Chief Underwriting Officer in our Glastonbury, CT home office.

Responsibilities and Competencies

General

· Provide phone coverage for Integris Group’s main phone line between the hours of 8:00-5:00. (Backup coverage will be provided during the lunch hour of 12:00-1:00).

· Mail processing for the company.

· Preparation of Insured documents which arrive via phone, fax, and email.

· Organize documents in an effective and efficient manner (ex. preparing certificates of insurance, loss history requests, etc.).

· Ability to work with various departments in preparation of periodic billing/invoices for insureds and assist in managing and communicating with insureds on receipts, overdue billing invoices, and general billing information.

· Customer Service and Support – direct policyholders and brokers when issues arise in the portals by partnering with business development to resolve issues such as (ie. password and email resets, issues paying bills, and registration questions/issues).

· Gather pertinent information from the members experiencing issues to share with vendors for resolution, including screensharing, determining browser, confirming if an account has been established, etc.

· Assist with the preparation and processing of insureds' Certificates of Insurance (COIs) and Loss History requests. Organize requests by date received and ensure all requests are completed within 48 hours. Responsible for accurately preparing, reviewing, and processing COIs and loss history documents in an effective, efficient, and timely manner while maintaining a high level of customer service and attention to detail.

· Report and coordinate all portal issues to the “Marketing and Membership Representative” that include coordinating with vendors to identify and resolve the issue(s).

Administrative

· Collect/update insured information for members/practice managers which includes reaching out to members for demographic information.

· Assist in processing mail merge(s), mailings/shipments with all departments.

· Reporting/Data • Build prospect lists for new business territories for further analysis and outreach at the direction of senior management.

· Partner with appropriate department to update and maintain submissions and inquiry log.

· Office Supply ordering for the company.

· Partner with managers for ordering needs and organize pickup/delivery with vendors.

· Roles and responsibilities may change as Integris Group evolves.

Requirements, Tasks, and knowledge will include (but not limited to):

· Customer Services oriented individual.

· Phone business acumen: Ability answer questions regarding Insured’s premiums, payments, general coverage inquiries, certificates of insurance, and if needed, transfer calls to appropriate department.

· Understanding of insurance policy documents.

· Ability to prepare and send policy packets regularly as well as organize and prepare envelopes for mailing.

· Ensure invoice reports and insured invoices match one another.

· Act as a backup/assistant to Executive Assistant for meeting preparation.

Qualifications and Skills

· High school degree required. Associate or bachelor’s degree preferred.

· Competent at using MS Office suite of products.

· Understanding of insurance information systems (underwriting, billing, etc.) preferred.

· Excellent time management skills and ability to prioritize work.

· Attention to detail and problem-solving skills.

· Strong organization skills and ability to multi-task.

· Working knowledge of office equipment such as printers and fax machines.

· Strong interpersonal, written, and verbal communication skills.

Career Advancement

If the employee proves that they excel at the assigned responsibilities, they may be assigned additional, more complex tasks. These more complex tasks can lead to new roles and advancement opportunities throughout Integris Group.

Location

· The position requires attendance in the Glastonbury, CT office, Monday-Friday.

Benefits

As leaders in the healthcare industry, we’re passionate about the health and well-being of our employees. We want everyone at Integris Group to feel valued and energized as they work to fulfill our mission. We support employees with generous benefits including:

Health and Well-being

· Medical, dental, and vision insurance

· Employee Assistance Program (EAP)

Financial Rewards

· Competitive salary

· Incentive bonus plan

· 401(k) with company match

· Group life insurance

· Short and long-term disability

income protection

· Healthcare Savings Account

Education Support

· Education financial assistance

Time Off

· Universal paid time off

· Company holidays

· Volunteer time off

Culture

· Charitable giving opportunities

· Team-building events

· Employee recognition

Company Information

Founded by physicians in 1984, Integris Group provides protection and support to help policyholders navigate an increasingly complex healthcare environment. Our Board is comprised of physicians who understand the rewards and challenges of practicing medicine. We are an ally to policyholders when they need it most. 

Please visit our website at for more information.

Integris Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.