Administrative Coordinator / Team Assistant

Administrative Coordinator / Team Assistant

Location Mossville, IL

Onsite – Monday through Friday

Duration Contract through May 2027 with potential extension

Pay Rate $18/hour

About the Opportunity

Our client, a global leader in the industrial and manufacturing space, is seeking an Administrative Coordinator to support daily team operations and leadership activities within a collaborative office environment.

This role is ideal for someone with strong communication and organizational skills who enjoys supporting teams, coordinating activities, and helping maintain smooth day-to-day operations in a fast-paced environment.

The selected candidate will support two directors and play a key role in team coordination, scheduling, travel support, and culture-focused activities.

Responsibilities

• Provide administrative support to leadership and team members
• Coordinate calendars, meetings, and scheduling activities
• Assist with travel arrangements and expense reporting
• Support office operations, supply management, and team coordination
• Help organize team engagement initiatives and Culture Club events
• Prepare reports, presentations, and internal communications
• Maintain organized documentation and records
• Partner with administrative staff and cross-functional teams to support business needs
• Assist with day-to-day operational and coordination tasks to help the team run efficiently

Qualifications

• 1–3 years of administrative, coordinator, office support, customer service, or event coordination experience
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Comfortable working in a collaborative office environment
• Strong attention to detail and ability to prioritize tasks
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Positive attitude, professionalism, and willingness to support team initiatives

Preferred Qualifications

• Experience scheduling meetings or coordinating calendars
• Exposure to travel coordination or expense management
• Experience supporting managers, team leads, or department operations
• Event coordination or team engagement experience
• Experience in corporate, manufacturing, or professional office environments

Top Skills

• Communication
• Organizational Skills
• Collaboration

What We’re Looking For

• Strong interpersonal and communication skills
• High level of professionalism and reliability
• Ability to adapt in a fast-paced environment
• Team-oriented mindset with strong follow-through
• Someone proactive, energetic, and eager to grow professionally

Additional Information

• Onsite office environment
• Monday–Friday schedule
• Supporting 2 Directors across 2 divisions
• Opportunity to contribute to team culture and engagement initiatives
• Long-term contract opportunity with extension potential through May 2027