Administrative Coordinator (20 hours a week)

Job Description

Job Description

Part-Time | 20 Hours Per Week

Position Overview

We are seeking a highly organized, proactive, and community-minded Nonprofit Administrator to support the daily operations and mission of our organization. This part-time role will coordinate administrative functions, support in-house and field production activities, oversee staffing and interns, and help maintain an efficient organizational schedule. The ideal candidate is a strong leader and mentor who enjoys working with youth, collaborating with emerging talent, and making a meaningful impact in underserved communities.

Working closely with the CEO, this individual will help ensure organizational priorities are aligned, programs run smoothly, and resources are effectively coordinated to support the nonprofit's mission.

Key Responsibilities

Administrative & Organizational Support

• Oversee day-to-day administrative operations and maintain organized records, files, and documentation.
• Coordinate calendars, meetings, appointments, and organizational communications.
• Assist with tracking projects, deadlines, schedules, and operational priorities.
• Support the development and implementation of administrative processes to improve efficiency.
• Assist with preparing reports, correspondence, and other organizational documents.

Production & Schedule Coordination

• Coordinate in-house and field production needs, ensuring resources and personnel are available as required.
• Develop, maintain, and communicate the overall production schedule.
• Monitor project timelines, coordinate logistics, and address scheduling conflicts.
• Collaborate with internal teams, community partners, and emerging talent to support successful project execution.

Staffing, Intern & Youth Mentorship

• Coordinate staffing needs, assignments, and schedules for employees, interns, and project participants.
• Assist with onboarding, training, and providing ongoing guidance to interns and emerging talent.
• Serve as a positive mentor and role model for youth, fostering teamwork, accountability, and professional development.
• Help create a supportive, inclusive, and collaborative work environment.

Schedule & Work Environment

• Hours: 20 hours per week, part-time.
• Schedule: Flexible scheduling based on organizational and program needs.
• Work Environment: Combination of administrative work, in-house coordination, and occasional field or community-based activities.

Ideal Candidate

The ideal candidate is a dependable, solutions-oriented professional who combines strong administrative skills with leadership, mentorship, and a genuine passion for community impact. This individual will be comfortable working closely with the CEO, coordinating multiple moving parts, supporting youth and interns, and helping a mission-driven nonprofit operate efficiently and effectively.