Reconstruction Project Administrative Coordinator

SERVPRO of Beverly Hills is NOW HIRING a Reconstruction Project Administration Coordinator - Location: Beverly Hills, CA (In-Office) Job Type: Full-Time (Monday-Friday, 8:00 AM - 5:00 PM; occasional extended hours/weekends as needed) Pay Rate: $28.85 / hour Drive Projects Forward & Build Your Career in Operations! When disaster impacts a property, execution, speed, and accuracy make all the difference. At SERVPRO of Beverly Hills, we are looking for a highly organized, detail-oriented, and proactive Reconstruction Project Administration Coordinator to take full ownership of our job files and drive work seamlessly from start to finish. In this vital role, you will act as the central hub connecting Production, Estimating, Insurance/TPAs, and Accounting. If you thrive in a fast-paced environment, possess an ownership mindset, and excel at managing details while getting projects billed and paid, this is the perfect career step for you! Why Join SERVPRO of Beverly Hills? Competitive Pay: $28.85/hour with reliable, weekly compensation. Comprehensive Benefits Package: Medical, Dental, Vision, and Life Insurance. Paid Time Off: PTO and Paid Sick Leave to support work-life balance. Impact & Ownership: Serve as the engine of our reconstruction operations, driving projects directly into revenue. Growth & Support: Work alongside experienced leadership in a collaborative environment that values accountability, organization, and professional development. Key Responsibilities End-to-End Job File Ownership: Track job statuses across internal systems to proactively resolve gaps and prevent project delays. Estimate & Insurance Coordination: Submit estimates to insurance carriers and TPA programs, track revisions/supplements, and follow up regularly through approval. Client & Stakeholder Communication: Communicate clearly with property owners regarding scopes, schedules, delays, and required documentation. Documentation & Compliance: Ensure all file photos, moisture logs, authorizations (COS, ATP), timestamps, and job notes comply with SERVPRO, TPA, carrier, and DASH program standards. Billing Preparation & Invoice Submission: Audit job files for completion, verify approved scopes, and submit complete invoice packages for program and non-program (self-pay) jobs. Qualifications & Requirements Technical Skills: Proficient in Microsoft Office 365, Teams, Outlook, and modern workplace technology platforms. Key Strengths: Exceptional organizational habits, high attention to detail, time management, and effective written and verbal communication skills. Mindset: Strong ownership mentality, accountability, and the ability to prioritize multiple moving parts in a fast-paced environment. Schedule & Flexibility: Ability to work full-time (8:00 AM - 5:00 PM, Monday-Friday), with flexibility for occasional extended hours or weekend work when emergency job volumes require. Preferred Experience: Prior experience in restoration, construction, or insurance claims, along with familiarity with software such as WorkCenter, DASH, Xactimate, or TPA portals (Contractor Connection, XactAnalysis, State Farm). SERVPRO of Beverly Hills is an Equal Opportunity Employer. All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever. #J-18808-Ljbffr SERVPRO of Beverly Hills / Westwood