Office Manager

A financial services firm is seeking a polished and proactive Office Manager to join its NYC office. This position will serve as a key point of contact at reception for visitors, employees, and external stakeholders, while also providing administrative support to a team of senior professionals.

This is an excellent opportunity for someone who enjoys balancing front-facing office responsibilities with executive support in a fast-paced and collaborative financial services environment.

Fully onsite in Manhattan

Hours are 8:30 am – 5:30pm

Salary range: $80-100K base

Responsibilities

Reception & Office Coordination

• Greet and welcome visitors in a professional and courteous manner
• Serve as one of the primary front desk contacts for the office
• Coordinate meeting room scheduling, setup, and breakdown
• Maintain tidy and organized reception, pantry, and common areas
• Perform daily walkthroughs to ensure office spaces remain presentable and fully stoccked
• Support pantry upkeep, including coffee setup, dishwasher loading/unloading, and supply organization
• Answer and route incoming phone calls
• Manage incoming and outgoing mail, packages, and deliveries
• Assist with planning internal events and office gatherings

Administrative Support

• Provide administrative support to a small group of senior executives
• Manage complex calendars and scheduling across multiple stakeholders
• Coordinate meetings and respond to scheduling requests in a timely manner
• Serve as a liaison with internal teams and external contacts
• Assist with travel coordination, including flights, hotels, and itineraries
• Prepare and process expense reports
• Support document preparation and electronic signature workflows
• Maintain tracking spreadsheets and administrative records
• Assist with ad hoc projects and operational support as needed

Team Collaboration

• Partner closely with another Office & Administrative Coordinator to ensure seamless office coverage and support
• Crosstrain and provide backup support for front desk and administrative responsibilities when needed

Requirements

• 5+ years of experience in a office coordinator, administrative assistant, or similar role
• Prior experience supporting multiple executives or a team is required
• Financial services experience strongly prefreer
• Professional, polished, and client-service oriented demeanor
• Excellent written and verbal communication skills
• Ability to multitask and remain calm in a fast-paced environment
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Power Point
• Associate’s or bachelor’s degree preferred