Administrative Specialist

We are seeking an experienced Administrative Specialist to support the daily coordination and administration of instructor-led training programs within a corporate learning environment. This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple schedules, systems, and stakeholder requests.

Responsibilities

• Coordinate schedules, classrooms, materials, and other logistics for instructor-led training.
• Partner with facilitators, employees, internal departments, and vendors to support successful training delivery.
• Administer training activities within a Learning Management System, including class scheduling, rosters, completions, and employee account support.
• Maintain shared mailboxes, training calendars, room reservations, and administrative records.
• Coordinate classroom setup and submit facilities-related requests.
• Order training and office supplies.
• Review and process invoices, purchase orders, or related transactions.
• Resolve scheduling, logistical, and administrative issues.
• Assist with special projects and other learning initiatives as needed.

Qualifications

• High school diploma or GED.
• At least five years of relevant administrative, operations, or training-coordination experience.
• Strong organizational, customer-service, communication, and problem-solving skills.
• Proficiency with Outlook, Teams, Excel, and PowerPoint.
• Ability to manage multiple priorities accurately and work both independently and collaboratively.

Preferred Experience

• Coordinating training programs, meetings, or corporate events.
• Working with an LMS, preferably SAP SuccessFactors.
• Managing shared mailboxes, calendars, room reservations, and schedules.
• Processing invoices, purchase orders, or chargebacks.