Executive & Office Administrator

Executive & Office Administrator

$60,000-$65,000 | Contract-to-Hire | Onsite | Minnetonka, MN

A growing and collaborative technology services organization is seeking an experienced Executive & Office Administrator to support executive leadership and serve as a key administrative resource across multiple departments. This is an excellent opportunity for someone who enjoys variety, takes pride in organization, and wants to build a long-term career with a stable and employee-focused company.

Key Responsibilities

Executive & Administrative Support

• Support executive leadership with calendar management, scheduling, and meeting coordination
• Prepare agendas, meeting materials, and meeting notes
• Coordinate onboarding activities for new employees
• Assist with travel arrangements, itineraries, expense reports, and reimbursements

Office Management

• Serve as the primary point of contact for office inquiries
• Greet visitors and manage incoming calls and correspondence
• Coordinate with property management regarding facility needs
• Manage office supply inventories and vendor relationships
• Arrange equipment maintenance and office repairs as needed

Documentation & Reporting

• Draft, edit, and proofread correspondence, reports, presentations, and other business documents
• Assist with RFP responses and document preparation
• Create and maintain spreadsheets and reports
• Ensure accuracy and confidentiality of company records

Coordination & Communication

• Act as a liaison between departments, clients, vendors, and stakeholders
• Manage internal communications and announcements
• Support company events, employee engagement activities, trainings, and conferences
• Assist with planning client, vendor, and employee appreciation events

Qualifications

• 3+ years of Administrative Assistant experience
• Experience supporting executive leadership
• Experience coordinating meetings, preparing agendas, and taking meeting notes
• Event planning and coordination experience preferred
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Accurate data entry and typing skills (50+ WPM preferred)
• Excellent organizational, time management, and prioritization abilities
• Strong written and verbal communication skills
• Professional presence with exceptional attention to detail
• Ability to work independently and maintain confidentiality

Benefits Upon Permanent Hire

• Medical insurance with employer contribution
• HSA and FSA options
• Dental insurance
• 401(k) with company match
• Paid time off
• Birthday PTO hours
• Paid holidays and floating holiday
• Employee wellness resources and support programs

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.