Administrative Assistant I

Coordinate and support departmental events including Graduation Dinner, Research Day, Lunch & Learns, Guest Dinners, and Class Photo logistics


Manage student onboarding processes including Kit Distribution, CAGS Orientation/Research Orientation


Manage faculty on-boarding with Faculty Packets and faculty reviews


Assist with academic functions such as Mock Boards, Course Scheduling, Registrar-related duties, and SLC Scheduling


Maintain departmental calendars and scheduling, including Room Requests and meeting coordination for Faculty, Academic Affairs, and ISSO


Track and approve Time Off requests for faculty


Support accreditation and compliance initiatives including CODA preparation and documentation


Facilitate the resident applicant interview process


Coordinate Resident Travel arrangements and hotel accommodations (including faculty hotel logistics)


Manage procurement and inventory functions such as ordering office supplies, research supplies, scrub ordering, and name plates through university procurement systems


Oversee student administrative processes including SSN documentation handling, and VA Scholarship coordination


Prepare and distribute Dashboards and departmental reports


Assist faculty with drafting and processing Letters of Recommendation (LORs)


Provide general administrative support including communication coordination, and meeting attendance as required


Additional tasks as requested


100% On-site