Executive Legal Assistant

Job Summary

We are seeking an experienced Executive Legal Assistant for a direct hire opportunity in Absecon, NJ. This full-time, on-site role is ideal for a polished legal professional who enjoys providing high-level attorney support in a stable, client-focused legal services environment.

The Executive Legal Assistant will support attorneys with confidential administrative coordination, legal document preparation, calendar management, client communication, and practice management tasks. This opportunity offers predictable weekday hours, strong compensation, a full benefits package, free on-site parking, and a professional work setting that values organization, accuracy, teamwork, and work-life balance.

This is an excellent fit for a seasoned Legal Assistant, Legal Secretary, or Paralegal who thrives in a detail-driven environment and wants to contribute to a respected legal team with supportive leadership and a collaborative culture.

Key Responsibilities

- Provide confidential executive-level administrative support to attorneys and legal professionals.
- Draft, review, edit, and prepare legal documents, including contracts, corporate documents, agreements, and estate planning materials.
- Manage attorney calendars, schedule appointments, coordinate meetings, and arrange conference calls.
- Handle incoming mail, faxes, deliveries, file openings, file closings, document organization, and database maintenance.
- Communicate professionally with clients, referral sources, attorneys, and internal team members.
- Assist with timekeeping, proforma reviews, practice management tasks, and special projects as needed.

Compensation and Benefits

- Compensation: $30 to $40 per hour, based on experience.
- Job Type: Direct hire.
- Schedule: Monday through Friday, 9:00 AM to 5:00 PM.
- Work Arrangement: Full-time, on-site in Absecon, NJ.
- Benefits: Medical, 401k, PTO, and free on-site parking.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide high-level attorney support across administrative, document preparation, and client communication functions.
- Prepare and edit contracts, corporate documents, agreements, estate planning documents, and related legal materials.
- Manage calendars, scheduling, files, records, document databases, and practice management workflows.
- Support accurate timekeeping, proforma review, correspondence, and confidential legal office operations.

- Minimum 3 years of executive-level Legal Assistant, Legal Secretary, or Paralegal experience.
- Law firm experience strongly aligned with the responsibilities of the role.
- Strong knowledge of legal terminology, legal procedures, and professional legal office standards.
- Proficiency in Microsoft Office and document management systems.
- Strong drafting, proofreading, editing, and document formatting skills.
- Excellent written and verbal communication skills with a professional client-service approach.
- Highly organized, detail-oriented, and able to manage multiple priorities in a deadline-driven environment.
- Demonstrated ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

- Experience supporting attorneys in corporate, contracts, estate planning, or related legal practice areas.
- Prior experience with legal billing, timekeeping, proforma review, and document database management.
- Paralegal experience or training relevant to contracts, corporate documents, agreements, or estate planning matters.