Accounts Payable Specialist - Vendor Management

Job Description

Job Description

The Accounts Payable Specialist – Vendor Management is a staff-level role within the Accounting team focused on Accounts Payable operations. This role ensures accuracy and timeliness in processing vendor payments, builds strong vendor relationships, optimizes cash flow, and supports the integrity of financial records. The position partners cross-functionally to support broader accounting activities across GOVX and reports to the Accounts Payable Manager.

The ideal candidate will be able to drive end-to-end accounts payable and vendor management operations, owning vendor relationships from contract through payment while ensuring accuracy, compliance, and seamless resolution of issues across internal and external partners. This role is critical to maintaining strong vendor partnerships and accurate financial operations, directly impacting cash flow, cost control, and the overall efficiency of the organization’s procurement and payment processes.

Key Responsibilities

• Own end-to-end Accounts Payable operations, ensuring accuracy, timeliness, and adherence to internal controls
• Own and manage relationships with multiple vendors, with full lifecycle accountability from contract execution through payment, including statement reconciliation and ongoing vendor support needs
• Manage vendor contracts, ensuring enforcement of commercial terms, SLAs, and pricing agreements
• Manage multiple vendor relationships simultaneously, prioritizing competing needs while maintaining service levels and strong partnership outcomes
• Review and manage key account vendor credit limits to ensure alignment with business credit needs
• Investigate and resolve pricing discrepancies, partnering with Member Services, Procurement, and Partner Success to ensure accuracy and compliance with negotiated agreements

Requirements

Required Qualifications

• Associate’s degree (AA) in Accounting, Finance, or related field required
• Minimum of two years of experience with vendor relationship ownership
• Strong knowledge of Accounts Payable processes, including statement reconciliation
• High attention to detail with ability to manage multiple priorities

Key Performance Indicators (Vendor Management)

• Vendor invoice accuracy rate (target: ≥98% error-free processing)
• Pricing discrepancy resolution time
• Vendor payment timeliness
• Contract compliance rate
• Credit limit utilization vs. approved thresholds
• Vendor issue resolution cycle time and escalation rate

Travel

Travel would be for specific, infrequent purposes, such as company-wide events, corporate meetings, or specialized training that is not offered while working onsite.

Working Conditions and Required Equipment:

This position requires on-site attendance in La Vergne, Tennessee, for eight hours each workday beginning at 8:30 a.m. CST.

Physical/Mental Demands:

The job is primarily sedentary, but it includes some light physical activity such as lifting files, opening cabinets, and bending or standing. The mental demands are significant, requiring strong problem-solving, decision-making, and data interpretation skills.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits

• Paid Vacation, Paid Sick Leave, Paid Holidays
• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Account (FSA), Health Savings Account (HSA)
• Voluntary benefits including Critical Illness, Group Accident, and Voluntary Life, and Short Term Disability
• 401(k) plan with discretionary match available
• Employee Referral Program
• Collaborative work environment in a modern office
• Lunch provided in office one day per week.
• Discounts on the GOVX website

Pay Range
$25.00 - $28.00/per hour

AAP/EEO Statement
EOE/Veterans/Disabled

The position will require the successful completion of a background check and drug testing before starting employment.

About GOVX, Inc.

Savings for Those Who Serve

GOVX was founded in 2011 to offer exclusive benefits to those who serve our country. The GOVX membership is comprised of current and former members of the American military, law enforcement, firefighting, medical services, and government personnel. We are dedicated to supporting these communities and to offering unique value to our members, while delivering an authentic platform for brands to reach our growing customer base. As the largest and fastest growing digital platform serving this deserving audience, we are committed to stretching the limits of ecommerce to deliver the best assortment for our members’ on-duty and off-duty needs.