Administrative Assistant III (Mountain Grove Campus)

: The Administrative Assistant III assists the Director or other supervisor with the department's administrative activities and coordinates various administrative processes and projects. The Administrative Assistant III is the primary or lead departmental administrative support position in a department and has primary responsibility for a wide variety of complex and difficult processes. These higher level responsibilities are associated with work unique to the department and are well-established, ongoing, and unlikely to change due to changes in personnel at the department head or administrative support level. The higher level responsibilities may include managing multiple financial accounts with active and complex purchasing activities, performing financial monitoring and reporting necessitating monthly reconciliation of multiple accounts and maintaining running balances of sub-accounts established within the department which are relied on by the supervisor for making financial decisions, coordinating complex processes involving the participation of many individuals or multiple units, etc. The Administrative Assistant III may assign and/or monitor work of a second full-time administrative support person, student workers, or Graduate Assistants. Description of Primary Duties Completion and submission of tax returns (Federal & State) of production and sales of wine & spirits. Yearly renewal of licenses and bonds (Federal, State, County & City) as they come due. Must handle Human Resources responsibilities and maintain all personnel files/records for Mtn. Grove Campus, Personnel Action Forms, hiring paperwork, E-verify, student clearance forms, computer logins and multifactor authentication for all new employees & workers compensation paperwork. All inventory and insurance updates with Director of Procurement, hazardous waste/environmental management coordination for campus, telecommunications problems/issues for Mtn. Grove Campus. Surplus paperwork and arrangements. Time sheet approval for permanent, temporary and student employees. Requisitions, property control/inventory, maintain postage machine/postage/ink/etc., AED machine monthly checklists & yearly submission to the Manager of Emergency Preparedness. Change phone system to reflect campus closure. Building coordinator, key control requests/checkouts. Shared admin duties: , Reception/phone, customer service: information/questions/problems, payment requests, sales/restocking/basket prep/invoices/gift reports, event/tour prep & arrangements, room rentals, decorate & maintain clean sales floor area, request vendor registration forms & fill out W-9's for vendors, fix printers and arrange for service & maintenance, email quarterly meter readings for 2 copy machines & order toner & waste cartridges, help train 1,000 hour temp/student office help, weekly rotation: cash drawer reconciliation, cash & check deposits/journal vouchers, credit card/money received reports, data entry. Minimum Acceptable Qualifications Education/Experience: A high school diploma or the equivalent and four years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred. Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. Other: Positions associated with this position classification may be located in facilities requiring the position to be designated “sensitive” as defined by University policy. Positions associated with this position classification may include job duties, responsibilities, or activities that are subject to export control regulations. Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

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Additional Qualifications Link to Open Date 12/19/2025 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants The first date of consideration is January 4, 2024, and review of applications will continue until the position is filled. If meeting minimum qualifications with education, please attach unofficial transcripts to your application. Official transcripts required at time of hire.