Administrative Assistant

Position : Temp Administrative Assistant (Tax Team)

Company : CONFIDENTIAL Private Equity Firm

Location : Beverly Hills (fully onsite)

Pay Rate: $30-35/hour

Schedule : Monday-Friday, approximately 9:00/9:30am-5:00/6:00pm

Duration : Approximately 2 months (Late May through July) with potential to extend

Position Summary:

Our client is seeking a Temporary Administrative Assistant to support its Tax team during a leave of absence coverage. This is a highly administrative, detail-oriented role focused on document management, tracking, scanning, and general team support.

Responsibilities & Duties:

• Draft, review, and format business correspondence, reports, and documents using Microsoft Office and Outlook.
• Handle administrative functions including payment tracking, document scanning, filing, and maintaining electronic records.
• Prepare distribution packages, create FedEx labels, and update internal cash flow and tracking spreadsheets.
• Upload and organize files within investor portals and electronic filing systems.
• Scan tax notices, maintain trackers, and organize both hard copy and electronic documents by participant.
• Provide ad hoc administrative support and assist the team with additional projects as needed.

Qualifications:

• Prior administrative, office support, or coordinator experience preferred.
• Strong organizational skills with excellent attention to detail and follow-through.
• Comfortable working with confidential information and shifting priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite including Outlook, Word, and basic Excel required.

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