Administrative Assistant to the Assistant Superintendent of Curriculum and Instructional Technology

Administrative Assistant of Curriculum and Instructional Technology

New Lenox School District 122 is hiring an Administrative Assistant to the Assistant Superintendent of Curriculum and Instructional Technology starting July 1st. Position Title: Administrative Assistant of Curriculum and Instructional Technology Report To: Assistant Superintendent Benefits: Starting Salary $68,328 Total Work Days 260 (Including Paid Holidays) Hours 8 Hours Per Day Paid Holidays 15 Vacation/Sick/Personal Days 10/10/3 Days Condolence Leave 3-5 Days Disability Yes IMRF District pays the full employer contribution/Employee pays employee contribution Medical/Vision/Dental Consistent with Union Contracts Life Insurance $50,000 Yearly Increase- July 1st Consistent with Union Contracts

Duties Include:

I. Executive Administrative & Committee Support

• Executive Support: Provide comprehensive support to the Assistant Superintendent, including managing complex calendars, prioritizing departmental workflows, and overseeing meeting logistics (agendas, catering, technology setup, and post-meeting teardown).
• Committee Secretary Serve as the Executive Secretary for all Curriculum, Instruction, and Technology committee meetings. Ensure meticulous record-keeping and proactive follow-up on all action items.
• Professional Development Management: Facilitate the "New Lenox University" (NLU) and "Create Your Own Edventure" programs. This includes managing presenter logistics, registrations, facility assignments, payments, and ordering materials.
• PD+ Compliance: Create and manage "Evidence of Completion" for staff development using the state PD+ program.
• District Calendar Coordination: Maintain the Official District Public Calendar, coordinating high-level scheduling for assessments, staff meetings, and student events (e.g., music programs).

II. Assessment Logistics & Data Management

• Testing Operations: Coordinate the operational logistics for District and State assessments, including report cards, distribution of materials, and data collection for aimswebPlus, IAR, TerraNova, ACCESS, ISA, and FitnessGram.
• Instructional Datasets: Maintain and update critical instructional tools, including GATE Matrices, MTSS dashboards, and the Teacher Curriculum Expectation Packet.
• State Reporting: Assist with the administration of the Essentials Survey and other mandated reporting, including Title Grants and English Language Learners (EL) screening protocols.

III. Fiscal Operations & Resource Procurement

• Budget Administration: Manage departmental budgets for Curriculum, Library, Music, and Technology, as well as State and Federal grants. Tasks include processing purchase orders, invoices, and P-card reconciliations.
• Material Lifecycle Management: Oversee the inventory, ordering, and distribution of K-8 textbooks (physical and digital), consumables, and software licensing.
• Grant Compliance: Maintain organized files for Title and Library Grants, ensuring all documentation is "audit-ready" for state compliance reviews.

IV. Staff & Teacher Liaison Support

• Support Staff Oversight: Assist in managing technology support staff by screening resumes, proofreading evaluations, and tracking attendance/time-off requests. Serve as a resource to building secretaries.
• Provide guidance and training on district procedures and programs.
• Specialized Personnel Logistics: Coordinate the district Tutor List and organize schedules for intervention paraprofessionals.
• Compliance Monitoring: Ensure all professional development paperwork and evidence of completion for general education teachers are filed according to district and state regulations.

V. Communications & Community Relations

• Digital Presence: Lead departmental communication by updating the district website and managing the "Virtual Backpack."
• Public Information: Draft and distribute high-priority messages regarding curriculum updates, E-Learning plans, and district initiatives.
• Recognition Programs: Coordinate the Board New Lenox Notables recognition program.

VI. Compliance & Student Services

• Regulatory Adherence: Maintain English Learner (EL) files, Student Technology Handbooks, and Bullying/AUP documentation.
• Confidential Reporting: Prepare and review sensitive state and Board reports, ensuring absolute accuracy before submission.
• Parent-Teacher Interface: Facilitate the report card process and coordinate school-wide scheduling for parent-teacher conferences. Ensure ROE Compliance with all State requirements and mandates.

VII. Technical & Professional Competencies

• Advanced Technical Proficiency Data Analytics: Expert-level proficiency in Microsoft Excel (Pivot Tables, VLOOKUP, conditional formatting, and complex data exports).
• Google Workspace Mastery: Expert use of Docs, Sheets, Slides, Forms, and Drive for cloud-based collaboration.
• Student Information Systems (SIS): Proven experience with systems like PowerSchool to support grading and state reporting.
• Professional & Soft Skills Exceptional Attention to Detail: A rigorous commitment to proofreading all emails, agendas, documents, and reports for grammar, content accuracy, and professional tone.
• Confidentiality: Maintain the highest level of professional ethics regarding sensitive personnel files and student data.
• High-Level Organization: The ability to manage multiple high-stakes projects simultaneously while meeting strict state-mandated deadlines.
• Adaptability: A proactive problem-solver who can identify logistical hurdles in assessment or material distribution and develop solutions independently.

Other duties as assigned Evaluation: Performance of the job will be evaluated in accordance with the provisions of the Board's policy on the evaluation of classified personnel.