Payroll Analyst

Payroll Analyst

HonorVet Technologies (SDVOSB) provides specialized and scalable staffing solutions to pharmaceutical companies, medical device companies, biotech organizations, CROs, research laboratories, and life sciences organizations across the United States. With strong delivery capabilities and rapid turnaround times, we support contract, direct hire, project-based, and consulting staffing needs across clinical research, pharmacovigilance, regulatory affairs, quality assurance, quality control, medical affairs, manufacturing, validation, and scientific operations. Our dedicated recruitment team focuses on delivering qualified life sciences and pharmaceutical professionals efficiently while ensuring quality, compliance, and client satisfaction.

Job Title: Payroll Analyst Job Location: Acton, MA – Hybrid – 3days/week Job Duration: 04 Months

Description:

• The Payroll Analyst will be a key individual contributor responsible for the end-to-end processing of the US biweekly payroll for over 3,000 employees using Workday. This role requires a high level of expertise, autonomy, and attention to detail.
• The successful candidate will also serve as a crucial backup for payroll processing in Canada, Mexico, and Costa Rica, supporting our global business continuity strategy.
• This role will report to the Global Payroll Director.

Key Responsibilities:

• Process accurate and timely biweekly multi-state US payroll for 3,000+ employees in Workday from start to finish.
• Perform thorough audits of payroll data, including hours, bonuses, commissions, deductions, and tax withholdings, to ensure accuracy before final transmission.
• Reconcile payroll prior to transmission and validate confirmed reports post-processing.
• Research, analyze, and resolve complex payroll discrepancies and employee inquiries with a high degree of customer service.
• Ensure strict compliance with all federal, state, and local payroll, wage, and hour laws and tax obligations.
• Maintain a deep understanding of payroll taxation, including garnishments, liens, and other mandatory deductions.
• Prepare and process off-cycle payrolls as needed for corrections, terminations, or bonuses.
• Serve as the primary backup for payroll processing in Canada, Mexico, and Costa Rica, ensuring seamless continuity.
• Collaborate closely with HR and Finance teams to ensure data integrity across systems (e.g., new hires, terminations, salary changes).
• Assist with year-end processes, including W-2 and other tax form reconciliation and distribution.
• Identify opportunities for process improvement and efficiency within the payroll function.
• Maintain up-to-date procedural documentation for all payroll processes.

Required Qualifications:

• Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field.
• Minimum of 5 years of hands-on, multi-state payroll processing experience.
• Proven, extensive experience with Workday Payroll is required.
• Demonstrated expertise in payroll taxation and compliance.
• Experience processing or supporting payroll for Canada, Mexico, and/or Costa Rica.
• Proven ability to work independently as an individual contributor with minimal supervision.
• Exceptional attention to detail and a commitment to accuracy.
• Strong analytical and problem-solving skills.
• High level of discretion and ability to handle sensitive and confidential information.

Preferred Qualifications:

• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) designation.
• Experience in a global organization.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs).