Bilingual HR Assistant

Bilingual HR Assistant

We are looking for a Bilingual HR Assistant to join our HR Admin Team and support the day-to-day delivery of Human Resources services across Calian. This is an entry-level opportunity for someone who is organized, collaborative, detail-oriented, and interested in building their HR career.

You will support a broad range of HR activities across the employee lifecycle while working closely with HR Assistants, Senior HR Assistants, employees, managers, and other internal stakeholders.

Responsibilities include maintaining accurate employee information within HRIS and ensuring records are updated in a timely manner, preparing offer letters, employment correspondence, onboarding and benefit documentation, and other confidential HR materials, maintaining employee records, electronic files, HR resources, documentation, and filing systems, preparing and maintaining routine HR reports and supporting HRIS testing, system enhancements, and data quality initiatives, responding to employee and manager inquiries through the HR and Payroll Helpdesk and shared inbox, supporting benefits administration, coverage inquiries, employment changes, leave and medical administration, onboarding, orientation, and terminations, providing information regarding HR policies, procedures, benefits, leave entitlements, and employment-related processes within established guidelines, escalating more complex matters when required, collaborating with HR colleagues and internal stakeholders to support effective, consistent, and timely HR service delivery, supporting service excellence and continuous improvement by identifying recurring challenges and inefficiencies and recommending process improvements and automation opportunities, partnering with the Global People Technology and Data Team to improve the employee experience, operational efficiency, HR data accuracy, and service consistency, and supporting HR Management with research, special projects, and other activities as required.

Qualifications include a college diploma in Human Resources, Business Management, or a related field, bilingual in English and French, strong administrative, organizational, communication, and customer service skills, strong attention to detail with the ability to prioritize and manage multiple tasks in a fast-paced environment, ability to exercise tact, discretion, and sound judgment when handling confidential or sensitive information, foundational Excel skills, including the ability to work with basic Pivot Tables and VLOOKUP, comfort working with Microsoft Office, Outlook, electronic filing systems, and corporate drives, ability to work independently while actively collaborating with colleagues in a virtual team environment, and willingness to ask questions, seek feedback, learn new processes, and contribute ideas for continuous improvement.

Additional requirements include previous HR experience is not required. New graduates and candidates with relevant co-op experience are encouraged to apply. Knowledge of HRIS systems, including SAP or SAP GUI, is considered an asset. Experience with SharePoint or SharePoint automation is considered an asset. Ability to identify straightforward issues, apply established policies and processes, and escalate more complex situations when appropriate.

Compensation: $50,000 to $54,000 CAD

Position Type: We have 1 available position.