Executive Assistant

Responsibilities Personal Assistant Responsibilities Scheduling all meetings and maintaining a calendar with the necessary information i.e. date, time, location, context across the business for the CEO Send reminders as needed for various meetings/calls each day Actively track relevant birthdays/events for contacts - prompt action when needed i.e. sending gifts, making calls etc. Readily available to make runs on various errands as needed - car is required Providing background information for each meeting ahead of time Ensure logistics are correct in the calendar/phone numbers are provided. Take notes on calls and meetings and send to relevant parties following each meeting/call Maintain a running list of outstanding items across the business - proactively assist in accomplishing each task Data Reports Monitor RIAA daily for new relevant certifications Monitor internal artist portals and data reports for relevant data spikes Travel Book travel and provide options for all travel needs CEO Management Clients Potential Label Signings / Label Roster Office Duties Open the L2TK office every morning Make sure the office is clean and in a proper state for meetings/use Take inventory of what office supplies are needed Prepare the recording studio for use Recording studio Maintain studio calendar Book Engineers ahead of sessions Collaborate with engineers to send session reports after each studio session External Studio booking Reach out externally to studios as needed to book for artists Ensure studios are paid out by label partners Box / Data Maintenance Maintain and organize box drive / disco containing agreements / music / press photos / assets Qualifications Willing and eager to work in a personal assistant role Must have sharp attention to detail Must have very strong organizational skills Must have experience managing an email inbox Must have experience with Google Drive, Microsoft Office Must have a background/desire to work in the music industry/record label business 1-2 years of experience in an administrative role preferred Job Type: Full-time Schedule: Monday to Friday, On call Work Location: In person, 4 days a week, Los Angeles #J-18808-Ljbffr