Executive Administrative Assistant

Executive Administrative Assistant

Arlington, VA | Onsite | Full-Time

Position Overview

Crown Innovations is seeking a highly organized, proactive, and self-driven Administrative Assistant to support our Headquarters team in Arlington, Virginia.

The Administrative Assistant will provide direct support to executive leadership, including the CEO and President, while overseeing daily office operations and serving as a trusted resource across the organization. This role requires exceptional organizational skills, professionalism, discretion, sound judgment, and the ability to anticipate executive needs while managing multiple competing priorities in a fast-paced environment.

The successful candidate is a polished professional with outstanding communication skills, exceptional attention to detail, and a genuine passion for delivering exceptional internal and external customer experience. This individual will be expected to work independently, solve problems proactively, maintain strict confidentiality, and contribute to a positive, efficient, and collaborative workplace.

This position offers a unique opportunity to become a trusted business partner to executive leadership while helping shape the daily operations of Crown's headquarters. Candidates who enjoy taking initiative, creating structure, improving processes, and making a meaningful impact on organizational success are strongly encouraged to apply.

Key Responsibilities

Executive Support

• Manage complex executive calendars while proactively identifying and resolving scheduling conflicts.
• Coordinate internal and external meetings, conference calls, and executive appointments.
• Prepare meeting agendas, presentation materials, briefing packets, and executive correspondence.
• Arrange executive travel, lodging, transportation, and itineraries.
• Track action items and follow up to ensure timely completion.
• Handle confidential information with professionalism and discretion.

Office Operations

• Oversee the day-to-day operations of Crown headquarters.
• Manage office supplies, equipment, vendors, and facility-related requests.
• Coordinate office maintenance and building management activities.
• Serve as the primary point of contact for visitors and guests.
• Process incoming and outgoing mail and shipments.
• Maintain an organized and professional office environment.

Executive & Corporate Coordination

• Coordinate company meetings, leadership meetings, and special events.
• Assist with Board meetings, executive presentations, and leadership communications.
• Support company-wide initiatives and special projects.
• Coordinate catering, meeting logistics, and conference room scheduling.
• Assist with employee recognition events and company functions.

Financial & Administrative Support

• Process purchase orders.
• Assist with invoice processing and vendor payments.
• Track office-related expenditures.
• Maintain departmental records and documentation.
• Prepare reports and spreadsheets using Microsoft Excel.

Human Resources Support

• Assist Human Resources with onboarding logistics and new hire coordination.
• Prepare workspaces and coordinate first-day activities.
• Assist with document collection and administrative support.
• Support employee engagement initiatives and company events.

Continuous Improvement

• Identify opportunities to improve administrative processes and office efficiency.
• Develop and maintain administrative procedures and organizational documentation.
• Recommend process improvements that enhance productivity and employee experience.
• Support the implementation of new technologies and administrative best practices.

Minimum Qualifications

Bachelor's degree required. Position offers significant opportunities for professional development and internal advancement. Proven experience in administrative support, office management, or related role Excellent verbal and written communication skills Proficiency in Microsoft Office, including Excel and Outlook Strong organizational and time management skills with the ability to meet deadlines Ability to manage multiple priorities simultaneously Ability to work independently with minimal supervision in a fast-paced professional environment Strong problem-solving skills and initiative

Work Environment & Schedule

Onsite position located in Arlington, Virginia Standard work schedule: Monday through Friday, 9:00 AM to 5:00 PM Professional office environment

Compensation

Hourly Rate Range: $18.00 $24.00 per hour (W2)

Compensation is determined based on experience, qualifications, internal equity, and business needs.

Crown complies with all applicable state and local pay transparency laws. The listed compensation range represents the good faith salary range for this position at the time of posting. Final compensation will be based on job-related factors.

Benefits

Crown offers a competitive benefits package including:

• Generous Paid Time Off (PTO)
• Comprehensive Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) with Company Match
• Company Paid Life Insurance
• Tuition Reimbursement
• Employee Assistance Program
• Professional Development Opportunities

About Crown Innovations

Crown Innovations is a recognized leader in research, development, and engineering, with deep expertise in air traffic management, survey administration, lifecycle data management for informed decision-making, infrastructure sustainment and modernization, emerging technologies, and National Airspace System (NAS) integration.

For over 30 years, we have supported a diverse portfolio of clientsincluding the FAA, NASA, the Energy Information Administration (EIA), state and local governments, and commercial organizations such as the Ohio and North Carolina Departments of Transportation.

As a prime contractor on several high-impact federal programs, Crown offers comprehensive capabilities in engineering, strategic planning, data analytics, software development, modeling and simulation, and regulatory compliance.

We are at the forefront of enabling the safe and efficient integration of uncrewed aircraft systems (UAS) and advanced air mobility (AAM) into the NAS, while also supporting infrastructure modernization efforts through robust lifecycle data management solutions. Whether advancing innovative air traffic concepts, enhancing operational performance, or enabling the future of urban air mobility, Crown is committed to shaping a safer, smarter, and more efficient infrastructure landscape.

Crown has consistently been voted one of the best places to work in the Washington, DC