HVAC Bookkeeper-Quickbooks Specialist

Bookkeeper-Quickbooks Specialist with HVAC Industry Experience

We are seeking an experienced Bookkeeper-Quickbooks Specialist with HVAC industry experience to join our team in the Boston area. This is an excellent opportunity to support the day-to-day accounting and financial operations of our company. The ideal candidate is highly organized, detail-oriented, and has strong hands-on experience with QuickBooks Online.

Essential Duties and Responsibilities

• Manage daily bookkeeping activities using QuickBooks Online
• Process accounts payable and accounts receivable
• Enter vendor invoices and customer payments
• Prepare and send customer invoices
• Reconcile bank and credit card accounts
• Maintain accurate vendor and customer records
• Monitor outstanding receivables and assist with collections
• Process vendor payments
• Review transactions for proper coding and accuracy
• Assist with payroll reporting and payroll-related bookkeeping as needed
• Maintain accurate general ledger records
• Assist with month-end close and account reconciliations
• Track expenses and assist with job costing
• Maintain organized financial records and supporting documentation
• Resolve billing, vendor, and accounting discrepancies
• Assist management with financial reports and accounting-related projects

Requirements

• HVAC industry experience REQUIRED
• QuickBooks Online experience REQUIRED
• 2+ years of bookkeeping or accounting experience preferred
• Strong accounts payable and accounts receivable experience
• Experience with job costing in an HVAC or service environment preferred
• Strong understanding of basic accounting and bookkeeping principles
• Experience with bank and credit card reconciliations
• Proficiency with Microsoft Excel
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong communication and organizational skills
• Ability to work independently in a fast-paced environment

Compensation: $25.00 - $28.00 per hour