Office Administrator

Job Description

Job Description

Company Overview:  We are a small, high‐tech component manufacturing company located in the heart of Silicon Valley.  Our team designs and produces precision components used in advanced nanotechnology applications, and we proudly serve customers across the globe. As a growing business, we value innovation, quality, and a collaborative work environment where every team member plays a meaningful role in our success.

Position Overview : We are seeking a highly organized and dependable Office Administrator to join our team. This is a dynamic, multitasking role ideal for someone who thrives in a fast-paced environment and can manage accounting tasks, general office administration, shipping and logistics. 

Key Responsibilities:

• Perform day-to-day administrative tasks to ensure smooth office operations
• Handle basic accounting functions (invoicing, accounts payable/receivable, data entry, expense tracking)
• Coordinate and facilitate shipping and receiving, including preparing shipping documents and tracking deliveries
• Maintain office records, files, and inventory
• Communicate with vendors, clients, and internal teams
• Support management with reports and other administrative duties as needed

Qualifications:

• Proven experience in office administration, accounting support, or similar role
• Strong multitasking and organizational skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Familiarity with accounting software QuickBooks is a plus
• Excellent communication and problem-solving abilities
• Attention to detail and ability to meet deadlines
• Experience with shipping/logistics processes is a plus

Educational Qualification:

Basic Requirement  : High school diploma or equivalent (required)

Preferred Qualifications (strong candidates):

• Associate’s degree or diploma with some Science Classes
• Certificate or coursework in Accounting or bookkeeping