Attendance Administrative Assistant

Attendance Administrative Assistant

Northern Trails 5/6 School

Reports To: Building Principal

Pay Grade: Grade 4, step 1 starting at $18.24 per hour

Schedule: 8 hours per day / 40 hours per week / 40-week position

Job Summary: Track and record attendance each hour for each student daily. Serves as contact person for parents, teachers and principals regarding students. Maintain the health room and keep accurate up-to-date emergency information. Maintain and implement attendance/absence reports and records for the state auditors.

Qualifications:

• High school graduate
• Excellent organizational and customer service skills
• Excellent oral and written communication skills
• Previous secretarial or administrative experience preferred
• Knowledge of Microsoft Word, Excel and PowerPoint
• Knowledge of Google Suite products
• Knowledge of PowerSchool products

Essential Job Functions:

• Utilize technology to efficiently perform duties
• Work independently with little to no supervision
• Multi-task on various projects
• Assist students, staff and families as needed in a positive manner
• Greet parents and students as needed
• Assist with general office functions including but not limited to: announcements, telephones, newsletters, calendars, etc.
• Assist with maintenance of inventories, reports, logs, etc.
• Assist with administration of medication and maintenance of accurate logs
• Efficient and effective oral and written communication skills
• Consistent and reliable attendance
• Perform other duties as assigned

Work Environment: The noise level in the work environment is usually moderate to loud. Work will be performed both indoors and outdoors.

Physical Requirements: While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, jump, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Mental Functions: While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

Evaluation: In accordance with the Administrative Support Staff Agreement.

Terms of Employment: The employee will remain free of any alcohol or drugs throughout his/her employment with the district as outlined in Board Policy #4210.

The Forest Hills Public School District does not discriminate on the basis of race, color, national origin, religion, age, sex (including pregnancy, gender identity, or sexual orientation), marital status, disability, genetic information, or any other legally prohibited basis in its employment decisions or the provision of services.