Administrative Associate

Administrative Associate

Join a dynamic architecture firm where organization supports creativity

About the Role

We're seeking a proactive, detail-oriented Administrative Associate to support leadership, project managers, and design teams in a fast-paced, collaborative environment. This is a great opportunity for someone who enjoys variety in their day and wants to grow into marketing and broader responsibilities over time.

Key Responsibilities

• Provide day-to-day administrative support to leadership and project teams
• Manage calendars, meetings, and communications across multiple stakeholders
• Prepare polished, client-ready documents and presentations
• Support proposals and RFPs by assembling materials and tracking deadlines
• Maintain organized project files and office systems
• Coordinate travel, office operations, and team events
• Assist with invoicing, expense tracking, and basic bookkeeping
• Partner with marketing and project teams as responsibilities expand

What You Bring

• 2–5+ years of administrative experience (AEC or professional services preferred)
• Strong organizational and multitasking skills
• Experience managing calendars and coordinating schedules
• Proficiency in Microsoft Office (Google Workspace a plus)
• Excellent communication skills and high attention to detail

Why Join Us

• Growth opportunities into marketing and expanded roles
• Hybrid flexibility (WFH Mondays + additional days)
• Collaborative, design-driven environment
• Fast-paced, engaging work with real impact

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in New York,NY.

This position is anticipated to close on Jun 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.